Learning Management Systems Specialist (FT- 1.0 FTE, Day Shift)

This position can be remote possible. Please review the approved remote states below.
 
Remote Work Approved States:
Arizona
Florida
Georgia
Idaho
Iowa
South Dakota
Texas
South Carolina
Wisconsin
North Carolina
Michigan
 
*If your state is not listed, you must relocate to Montana or one of the approved states above to be eligible for this position.

Position Summary: 

The Learning Management Systems (LMS) Specialist serves as the primary technology resource for the organization’s learning management systems. This role is responsible for the administration, optimization, and daily management of the healthcare system’s online learning management system and other Human Resources (HR) and Education-related databases and platforms. The Specialist ensures accurate integration between learning systems and the HR system of record while maintaining data integrity, system usability, and regulatory readiness while working collaboratively across HR, information technology (IT) and education teams.

Minimum Qualifications:

Required

• Bachelor’s Degree in Computer Science, Education, Human Resources, Business, Healthcare, or a related field.
• Proficiency in navigating and supporting computer applications, including PowerPoint, Excel, databases, and SharePoint.
• Strong analytical skills with experience developing dashboards, reports, or data summaries.

Preferred

• Prior experience with learning management systems, including system configuration, maintenance, and end-user support.
• Demonstrated experience with system integration, database management, and technical user support.
• Experience with healthcare learning and competency management systems (e.g., HealthStream, SABA, Workday Learning, Cornerstone, or similar).
• Familiarity with human resources information systems (HRIS) and interface processes.
• Understanding of healthcare compliance, regulatory, and accreditation requirements.

Essential Job Functions: In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

• Serves as the primary administrator for the learning management system (LMS), competency management system, and other education-related and HR platforms, ensuring effective configuration, maintenance, upgrades, and troubleshooting.
• Ensures accurate and ongoing integration between learning systems and the human resources system of record, including employee data feeds, job role mappings, compliance tracking, and reporting.
• Collaborates with Information Technology (IT) to support secure data exchange, system performance, reporting functionality, and resolution of system issues.
• Manages user access, permissions, and role-based learning pathways to support regulatory requirements, organizational standards, and workforce development needs.
• Develops, maintains, and updates system documentation, workflows, standard operating procedures (SOPs), and job aids to promote consistency and sustainability.
• Partners with human resources, clinical education, and operational leaders to support learning initiatives, system-related projects, and continuous improvement efforts.
• Provides timely end-user support and delivers training to leaders, educators, and staff on system functionality, reporting tools, and system utilization best practices.
• Coordinates with vendors to support system enhancements, upgrades, issue resolution, and optimization of learning technologies.
• Develops and maintains dashboards, compliance reports, and analytics to support regulatory readiness, leadership decision-making, and organizational learning goals.
• Monitors system data for accuracy, completeness, and alignment with human resources records, identifying and resolving discrepancies as needed.
• Identifies and implements opportunities for system enhancements, automation, and workflow optimization to improve efficiency, usability, and data integrity.

Knowledge, Skills and Abilities

• Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
• Exercises tact, discretion, sensitivity, and maintains confidentiality
• Performs essential job functions successfully in a busy and stressful environment
• Learns current and new computer applications and office equipment utilized at Bozeman Health
• Strong interpersonal, verbal, and written communication skills
• Analyzes, organizes, and prioritizes work while meeting multiple deadlines

Schedule Requirements

• This role requires regular and sustained attendance.
• The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
• On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

• Lifting (Rarely – 30 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
• Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
• Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
• Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
• Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
• Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
• Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
• Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
• Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
• Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.

*Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).