Lease Administrator Assistant

Description

Under the direction of the Lease Administrator, would be the tenant representative to landlords to address property and facility issues at approximately 40 DiBella’s Sub’s locations. Responsible for maintaining general property repairs and maintenance of an existing commercial real estate portfolio under the direction of the Lease Administrator and other members of management as well as the day-to-day activities within the Restaurant Support Center while exercising the upmost level of confidentiality and professionalism.

Hours: 8:00am – 4:00pm Monday thru Friday, can be flexible

Requirements

Duties and Responsibilities include the following. Other duties may be assigned.

1. Liaison between DiBella’s and Landlords regarding all property management and facilities issues for all DiBella’s locations.

2. Address and process property management issues along with maintaining the properties of an existing commercial real estate portfolio.

a. Coordinating and maintaining landscaping and snow plowing contracts

b. Showing spaces to potential tenants

c. Maintaining tenant preventive maintenance requirements

d. Transferring and/or setting up utilities and other services when needed

e. Coordinating with vendors for services and repairs and following through until completion

f. Meeting vendors onsite for inspections, site visits, etc.

g. Be in communication with tenants in a professional manner, coordinating repairs and maintenance with tenants

3. Data entry/accounting tasks, as needed.

4. Support restaurant and administrative staff by fielding various requests.

5. Perform other related duties as assigned.

Qualifications:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customer or employees of the organization.

Math Ability:

Ability to add, subtract, multiple, and divide in all units of measure, using whole numbers, common percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office.

Education and Experience:

Associate degree (A.A./A.S.) or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

· Time Management

· Attention to Detail

· Organizational Skills

· Professional Communication Manners

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is regularly required to sit; stand; walk; use hands; reach with hands and arms; and talk/hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision; distance vision; peripheral vision; depth perception; ability to see color; and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee would encounter while performing the essential function of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is regularly exposed to allergens.

The noise level in the work environment is usually quiet