Legal Administrative Assistant

Pay: $60,000.00 - $70,000.00 per year

Why This Is a Great Opportunity

• Join a respected regional litigation firm handling complex, high-impact matters across the Western U.S.
• Be the go-to support for a busy team where your organization and follow-through truly matter
• Variety in your day: multi-state filings, deadline management, document production, and client-facing communication
• Stable, full-time in-office role with strong benefits and a professional, team-first environment
• Clear pay range of $60,000 to $70,000 depending on experience

Location: This is a full-time, in-office position in North Scottsdale, Arizona.

Note: Must have 4+ years of law firm experience supporting litigation work, including court filings and deadline calendaring.

About Our Client

Our client is a regional law firm with offices in Scottsdale, Arizona and Portland, Oregon. They focus on complex litigation, including wildfire litigation, large loss subrogation, product defect litigation, construction defect matters, and general litigation for insurance companies and businesses across the Western United States.

Job Description

• Prepare, format, proofread, and finalize litigation documents including pleadings, motions, and correspondence
• File documents with courts and agencies, including multi-state filings when needed
• Manage multiple attorney calendars and court deadlines using Law Toolbox or similar docketing software
• Coordinate meetings, depositions, mediations, and other litigation events with proactive follow-through
• Maintain clean, organized files in a document management system such as NetDocuments
• Support data entry, matter maintenance, and billing related tasks in Centerbase or similar systems
• Communicate professionally with clients, vendors, and court personnel via phone and email
• Assist with trial and hearing preparation, exhibit organization, and file set up and closing

Qualifications

• 4+ years of legal assistant or legal administrative assistant experience in a law firm supporting litigation
• Strong knowledge of litigation procedure and court filing processes
• Confident managing deadlines, calendaring, and multiple attorney schedules
• Strong Microsoft Office skills and comfort learning new systems
• Experience with NetDocuments and Centerbase is a plus

Excellent writing, proofreading, and attention to detail

• Professional, reliable, and calm in a fast-paced environment

Why You Will Love Working Here

• You will be treated like a valued part of the legal team, not just admin.
• The firm runs with high standards, strong collaboration, and a supportive culture where people take pride in the work and help each other succeed.

JPC-681

Job Type: Full-time

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Requirements: Must-haves: 4+ yrs litigation support exp, court filing exp (if they have the 5 yrs, they’ll have this)

• Nice to haves: exp filing in multiple states, experience with Law Toolbox, NetDocuments, and Centerbase

• Additional context: Relocation- [NO]. Packages - [NO]

Submissions Name / Freeha / [email protected]

Quick Recruiter Reference (Internal Summary)

Regional Scottsdale and Portland litigation firm focused on complex matters including wildfire and large loss subrogation. Hiring an in-office legal administrative assistant to support litigation filings, calendaring, and document management. Must have 5+ years law firm litigation support experience and strong deadline management.

Recruiters Submission: To submit, cancel - Legal Administrative Assistant – Bauman Loewe Witt & Maxwell PLLC - JPC 681 - Source

**New Job Order Alert**

• Client job title: Legal Administrative Assistant

• Location: Scottsdale, AZ

• On-site, hybrid, remote: On-site

• Experience: 1

• Good fit job titles/keywords for candidates: Litigation Legal Assistant, Legal Administrative Assistant, Litigation Legal Secretary, Legal Secretary Litigation, Litigation Assistant, Law Firm Administrative Assistant, Docketing and Calendaring, Court Filings, E Filing, Multi-state filings, Law Toolbox, NetDocuments, Centerbase, Subrogation, Construction Defect, Product Liability

• # of hires needed: 1

• Open or not to recruiters on TE: NO

• Job posting strategy (bottom of package details): Legal Ass, highly pop, 5+ yrs exp, low pay