Legal Administrative Assistant

Job Title: Medical Malpractice Administrative Assistant

Location: Philadelphia, PA I  Onsite

Practice Area: Medical Malpractice

About the Firm

Perez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland and Toledo, Ohio, as well as Pennsylvania. Our attorneys are licensed to practice across the country and regularly practice in New York, New Jersey, Connecticut, and Massachusetts. We pride ourselves on being good people, doing great legal work, exceptionally well.  We serve retail, healthcare, manufacturing, transportation, and logistics clients.  We look for self-motivated, intelligent, business-minded, diverse attorneys who want to work at a firm passionate about investing in its people and communities where we live and work. 

Position Overview

We are seeking a highly motivated and experienced Legal Administrative Assistant to join our Medical Malpractice team based in our Philadelphia, PA office. The successful candidate will be responsible for providing insight and knowledge and support to our attorneys in defense litigation cases. This is a permanent position that offers a competitive salary and benefits package.

Responsibilities include, but are not limited to the following:

• Assisting attorneys who specialize in medical malpractice.


• Scheduling calls, conferences, mediation, and other events.


• E-filing court documents with county, state, and federal court systems.


• Scanning and saving documents to document management system.


• Organizing and assembling files for new matters.


• Submitting invoice for payments.


• Answering phones.


• Managing attorneys’ calendars.


• Other office administrative duties as assigned by attorneys or paralegals. 

   Qualifications:

• Minimum of 2 years’ experience in a role as a legal administrative assistant (Experience in Medical Malpractice is required)


• Strong understanding of legal terminology, litigation process, and medical record organization.


• Proficient to Excellent in Microsoft Office including Word, Excel and Outlook;


• Adaptability, willingness to learn, and ability to work as a productive member of a team.


• Strong communication skills, both orally and written, with diverse audiences.


• Ability to quickly learn proprietary software systems and databases.


• Demonstrated organizational skills and the ability to manage multiple projects with minimal supervision.

This position is for our Philadelphia, PA office.  Hours are generally 8:30 a.m. to 5:30 p.m. (Monday through Friday), but additional hours could be required as necessary. While the role is based in-office, we offer remote work benefits and flexibility as part of our commitment to supporting work-life balance.  The firm offers full benefits, including paid holidays and vacation, health care insurance, 401k and an excellent work environment. Submit your resume to Leah Mako, Director of People Operations at [email protected].

Perez Morris is an equal opportunity employer, and we encourage and intentionally seek diverse perspective and work experience.