Legal Administrative Assistant

PURPOSE:

The Legal Administrative Assistant provides administrative support to legal professionals and attorneys in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

ESSENTIAL FUNCTIONS:

• E-file and serve in state, federal, and appellate courts


• Docket court dates and case deadlines


• Draft fee agreements


• Perform file openings and conflict checks


• Prepare legal documents, exhibits, and case-related materials


• Manage physical and electronic case files


• Coordinate deposition and trial logistics


• Process and reconcile expenses and invoices


• Draft and send client and potential client correspondence


• Create shell templates in accordance with court requirements


• Register and log attorney admissions, licenses, and registrations


• Assist with timekeeping


• Track and file Continuing Legal Education credits


• Prepare meeting/event materials, distribute accordingly


• Organize meeting logistics


• Coordinate travel logistics and itineraries


• Assist with business development and social media efforts


• Provide back-up support to other legal assistants


• Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.


• Complete additional duties as requested

COMPETENCIES:

• Organizational expertise


• Time management skills


• Client service know-how


• Good judgment


• Attention to detail


• Flexibility


• Analytical thinking


• Professionalism


• Team player

KNOWLEDGE / SKILLS:

• Deliver outstanding client service with a can-do attitude


• Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency


• Exercise discretion in handling confidential, controversial, or sensitive information


• Demonstrate high degree of professionalism


• Use initiative and independent judgment within established guidelines


• Prioritize workloads appropriately


• Interpret data accurately and present information concisely


• Work well under pressure and within tight deadlines


• Microsoft Office Suite, Zoom, Ironclad, Emburse, and document manage system proficiency

EDUCATION & EXPERIENCE:

Experience as a Legal Administrative Assistant required. Associate’s or Bachelor’s degree desired. Business Litigation or Intellectual Property and Technology desired, but not required.

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

• Individual will interact regularly with others verbally, in-person, and via written communication


• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.


• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)


• Must be able to remain in a stationary position for long periods of time (working at a computer)


• Repetitive movement (i.e. heavy computer/keyboard use)


• May require occasional light lifting (files, copy paper, etc.)

IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:

•  Individual in this position will provide additional assistance and support as directed by his/her supervisor


•  This job description is subject to change at any time