Legal Administrative Assistant

The Legal Administrative Assistant will provide comprehensive support for ongoing legal work in our Corporate Law Department.  He/she is expected to work independently as well as in a team environment and communicate effectively with all levels of management.  

Responsibilities:

• Create, organize, and maintain confidential files of correspondence and transmittals, and file database


• Facilitate execution of contractual documents, including NDAs, consulting agreements, statements of work, purchasing T&Cs and various other company-standard agreements, including via DocuSign


• Maintain database of all intellectual property, generate reports, and coordinate patents and trademark filing with divisions and outside counsel


• Process invoices in e-billing system and maintain files regarding services provided by outside counsel


• Perform clerical duties including filing, photocopying, mailing, ordering office supplies, proofreading and database maintenance with great attention and detail


• Provide support and backup to activities of department paralegals


• Other duties may be assigned

Education/Experience Requirements and Preferences:

• High School Diploma/GED required


• Minimum of 2-4 years of relevant experience


• Paralegal Certificate preferred


• Notary Public certification

Other Required Skills and Abilities:

• Exceptional customer service skills


• Basic understanding of legal terminology and legal forms


• Basic familiarity with Internet and Internet research


• Advanced level proficiency with Microsoft Excel, PowerPoint, Word and Thomson Reuters® Legal Tracker


• Must be highly organized, articulate, team-oriented, and able to multitask


• Strong verbal and written communication skills


• Ability to read, analyze, and interpret general business periodicals, professional journals, corporate policies, or governmental regulations


• Ability to write reports and business correspondence and to effectively present information and respond to questions from groups of managers, clients, customers, and the general public


• Demonstrated ability and willingness to use AI tools to improve productivity, decision-marking, work quality, and to reduce costs.  The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs

#LI-BM1