Legal Administrative Assistant - Competitive Pay

Please send resume in word format should you be interested in the following Legal Secretary position located in Los Angeles (Century City). This is a full-time, permanent position with a salary between 85-105K plus OT and awesome benefits. If you are not interested, please pass along to your colleagues as we do pay referral fees.

The ideal candidate would have corporate and litigation experience, but open to someone with just a litigation background and heavy drafting document experience.

Job Title:

Location: Century City

Salary: 85-105K

Work Week hours: 37.5

Hybrid: 3 days onsite

Degree Required: NO

The ideal candidate would have corporate and litigation experience, but open to someone with just a litigation background and heavy drafting document experience.

Job Description:

• Practice Area: Insurance Recovery. (AVOID: Civil Litigation, Medical Malpractice, Asbestos, Toxic Torts, Insurance Defense, Criminal Law, Family Law, Workers Compensation, etc as these would not be relevant.)
• Experience Required: We are looking for traditional legal secretaries (5+ years) with law firm experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have corporate and litigation experience, but open to someone with just a litigation background and heavy drafting document experience.
• Other Role Specifics: This will a mix of corporate-type of work that is more document focused including lots of opening of new matters for incoming cases (about 5 weekly), creating shells (litigation work), drafting engagement letters and documents, transcribing handwritten notes, etc. Candidate must be naturally organized and want to be involved in the cases. There will be about 5 attorneys on this desk. Candidates must be able to know the right questions to ask.

Essential Functions

• Create, edit, format and proofread documents.
• Prepare legal documents for e-Filing and filing via PACER.
• Communicate to and on behalf of the attorneys using firm technology.
• Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.
• Review proformas and edit bills according to client billing arrangement.
• Enter, track, and coordinate new client/matter information.
• Edit and coordinate client pitches with Marketing Department.
• Maintain InterAction and/or Extranet data.
• Maintain electronic and paper files in accordance with firm guidelines.
• Maintain and monitor attorney calendars.
• Coordinate and/or book travel arrangements.
• Prepare, track, and maintain attorney expenses in Chrome River.
• Organize and coordinate conference calls and client meetings.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.
• The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 5+ years of legal secretarial or assistant experience.
• Associates degree preferred; Notary Public is a plus.
• Experience in a legal environment, specifically supporting a transactional and litigation practice. Insurance Recovery experience is a plus.
• Ability to draft correspondence.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Ability to receive detailed information through oral and written communication.
• Ability to read, create, proofread and transcribe documents.
• Ability to exchange information and receive instructions via phone and email.
• Ability to work in a high-pressure deadline driven environment.
• Ability to maintain confidentiality.
• Ability to prioritize and handle multiple projects, with a willingness to accept ownership of projects and be successful in driving those projects and daily tasks to a successful conclusion.
• Ability to identify, analyze, and troubleshoot issues.
• Ability to develop creative solutions, work in a fast-paced, team-oriented environment, and collaborate with professionals at all levels preferred.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.
• Proficient in web-based conference call/web-sharing applications.