Legal Administrative Assistant, Litigation

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

An exciting opportunity exists for an individual to support attorneys in our Atlanta Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administration Assistant within our Litigation team, you will:

• Prepare documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate.

• Maintain attorney calendars and schedule meetings and appointments.

• Coordinate new client intake and maintain client contact information.

• Perform file maintenance utilizing the firm's electronic records management system.

• Coordinate travel arrangements and expense reimbursements.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Teamwork: The ability to work co-operatively in a team environment to meet deadlines.

Required Experience:

This position requires a minimum of 2 years of legal administrative assistant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience with e-filing, document management, and time and billing systems a plus.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.