Legal Assistant

Baird Holm LLP is growing! We are seeking to hire a dynamic tech-savvy Legal Assistant with a minimum of 2+ years of legal support experience to work with our top-notch attorneys. Bring your technical skills and knowledge to Baird Holm and let us help you get to the next level!

As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients. This endeavor requires a high degree of technical proficiency, attention to detail, excellent communication skills (including grammar, spelling and writing skills), and a team centric mindset. In return, we offer a comprehensive benefits package, a career growth environment, relaxed business attire, free garage parking, and flexibility for work/life balance.

Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.

ESSENTIAL DUTIES / RESPONSIBILITIES:

• Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.


• Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.


• Creates and assembles documents and materials for client and other presentations.


• Maintains current knowledge about processes utilized in supported practice area(s).


• Files documents electronically with the courts.


• Performs document delivery services as requested.


• Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.


• Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.


• Makes travel arrangements and manages registration and payment for attorney attendance at conferences.


• Processes expense reimbursements.


• Reviews and releases attorney time into Aderant for invoicing.


• Copies, scans and faxes documents as directed.


• Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and Firm meetings as requested by attorneys.


• Communicates with clients of Firm and others as requested or in attorney's absence.


• Acts as administrative liaison to other Firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)


• Assists other legal assistants in document production and other work as requested.


• Performs other duties and special projects as requested.

REQUIREMENTS:

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the Firm.


• Outstanding communication and listening skills.


• Excellent command of grammar, spelling and sentence structure.


• Ability to prioritize in a multi-tasking environment.


• High degree of accuracy and ability to maintain confidentiality at all times.


• Ability to take direction.


• Ability to work independently and in a team environment as needed.


• High school diploma required, college experience preferred.

BENEFITS INCLUDE:

• Medical Insurance


• Dental Insurance


• Vision Insurance


• Disability Insurance


• Life Insurance


• Free Covered Parking


• 401(k)


• Profit Sharing Plan


• Employee Assistance Program


• Mental Wellness Benefits


• Health Savings Account


• Flexible Spending Account


• Paid Time Off


• Holiday Pay


• Paid Parental Leave


• Employee Referral Program