Legal Assistant and Executive Support

Pay: $85,000.00 - $100,000.00 per year

Why This Is a Great Opportunity

• Join a modern, forward-thinking law firm with a collaborative White Plains team and strong national platform
• Support a founding partner in a highly visible role that blends senior legal assistant work with executive-level administrative support
• Take ownership of scheduling, travel coordination, legal file openings, conflict checks, presentations, communications, and key administrative projects
• Work in a role where professionalism, organization, discretion, and attention to detail are genuinely valued
• Be part of a firm that invests in technology, teamwork, professional growth, and a supportive workplace culture
• Build a long-term career with a team that values initiative, reliability, and high-quality legal support
• Receive a strong compensation package, comprehensive benefits, 401(k), paid time off, and eligibility for a discretionary annual bonus

Location: This role is based in White Plains, NY and requires working in the office at least four days per week.

Note: Must have 5+ years of experience in a law firm or similar legal environment, with strong legal assistant skills and experience supporting attorneys, partners, executives, or senior leadership. This is best suited for an experienced legal assistant who is also comfortable handling travel booking, scheduling, presentations, expenses, and executive-style administrative support.

About Us

We are a modern law firm built around teamwork, innovation, client service, and professional growth. Confidential Employer. Our team values collaboration, communication, efficiency, diversity of perspective, and a supportive environment where legal professionals can do excellent work while continuing to grow in their careers.

Job Description

• Provide high-level legal administrative and executive support to a founding partner
• Coordinate and book flights, hotels, ground transportation, and detailed travel itineraries
• Manage calendars, meetings, appointments, events, deadlines, and scheduling conflicts
• Prepare agendas, gather meeting materials, and assist with virtual and in-person meeting setup
• Format, proofread, and support the creation of presentations and professional documents
• Serve as a primary point of contact for internal and external communications on behalf of the partner
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment
• Maintain organized electronic and physical files, meeting notes, records, and administrative materials
• Open new legal files and perform conflict checks in accordance with firm procedures
• Process expense reports, track reimbursements, and manage administrative follow-up
• Support legal file management, document organization, and related law firm workflow needs
• Assist with special projects and additional administrative support as needed
• Work collaboratively with attorneys, legal staff, firm leadership, and internal departments

Qualifications

• 5+ years of experience in a law firm or similar legal environment
• Experience supporting attorneys, partners, executives, or senior leadership
• Strong legal assistant, administrative, scheduling, and document management skills
• Ability to work in the White Plains office at least four days per week
• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience coordinating complex calendars, travel arrangements, meetings, expenses, and professional communications
• Strong proofreading, formatting, writing, organizational, and time management skills
• Ability to prioritize multiple tasks in a fast-paced, deadline-driven environment
• Professional demeanor and strong communication skills with internal and external stakeholders
• High level of discretion and ability to handle sensitive information confidentially
• Understanding of legal file procedures and conflict checks preferred
• Products liability, premises liability, or corporate law experience preferred
• Experience with document management systems and travel booking tools preferred

Why You Will Love Working Here

• You will join a team that values legal support professionals as a key part of the firm's success
• The role offers variety, visibility, and the opportunity to support a founding partner directly
• The firm encourages professional development, continuous improvement, and long-term career growth
• The culture is collaborative, respectful, practical, and focused on shared accountability
• You will work in a modern legal environment that embraces technology, efficiency, and teamwork
• The benefits package includes health, life, short-term and long-term disability insurance, 401(k), paid time off, and eligibility for an annual discretionary bonus

JPC-1074

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must haves: 5+ yrs of legal support experience

• Nice to haves:

• Additional context: Relocation- [unsure]. Packages - [unsure]

• Salary Bands:

  • 7 to 9 years of directly relevant legal assistant or partner support experience: $85,000 to $90,000

  • 10 to 14 years of strong law firm legal assistant experience with partner support: $90,000 to $95,000

  • 15+ years of senior legal assistant experience with executive support, travel, calendar, presentations, file openings, and conflict checks: $95,000 to $100,000

  • Strong candidate with founding partner support, advanced PowerPoint, complex travel coordination, litigation/corporate exposure, and high-level law firm experience: likely top of range

Submission Email: Name / Emily - [email protected]; [email protected]

Quick Recruiter Reference

White Plains role for a senior legal assistant who can support a founding partner with legal admin plus travel, calendar, expenses, presentations, file openings, and conflict checks. Not a true executive assistant role, but more of an experienced legal assistant with strong partner support skills. Requires 7+ years in a law firm or similar legal environment and four days per week in office.

Recruiters Submission: To submit, cancel - Legal Assistant and Executive Support - Gerber Ciano Kelly Brady LLP - JPC 1074 - Source

*New Job Order Alert*

• Client job title: Legal Assistant and Executive Support

• Location: White Plains, NY

• On-site, hybrid, remote: Hybrid

• Experience: 5

• Good fit job titles/keywords for candidates: Senior Legal Assistant, Legal Assistant, Executive Legal Assistant, Legal Secretary, Partner Assistant, Administrative Legal Assistant, Law Firm Executive Assistant, Conflict Checks, Legal File Opening, Travel Coordination, Calendar Management, PowerPoint, Document Management.

• # of hires needed: 1

• Open or not to recruiters on TE: No

• Job posting strategy (bottom of package details):