Legal Assistant - Collateral Litigation Section

KEY DUTIES and RESPONSIBILITIES:
 

• Monitor EM/ECF mailbox for post-conviction motions and manage all related email assignments. 

• Research individual motions using case management systems and determine AUSA/Section assignment. 

• Distribute 3582, 2255, and 2241 motions to assigned attorneys with all necessary documentation. 

• Coordinate with other USAO Districts on incoming 2241s per DOJ protocols; manage assignment and communication workflows. 

• Create and maintain
  accurate motion files in shared directories; update databases promptly. 

• Maintain inboxes and distribute documentation from courts, DOJ, and other legal personnel. 

• Communicate proactively with AUSAs and staff regarding timelines, assignments, and motion-related inquiries. 

• Conduct thorough legal and procedural research to support motion responses. 

• Collect, organize, and evaluate case and statistical data to support reporting and litigation analysis. 

• Draft and assemble detailed and accurate reports reflecting relevant findings. 

• Support the Collateral Litigation Coordinator in miscellaneous legal administrative duties related to the unit’s caseload.  

EXPERIENCE and/or EDUCATION:
 

• High school diploma ; post-secondary coursework in legal studies preferred. 

• 3–5 years of experience in criminal legal support or administrative legal services. 

• Demonstrated experience with motion tracking, filing deadlines, and docket research.  

KNOWLEDGE, SKILLS and ABILITIES:
 

• Strong working knowledge of criminal law and post-conviction processes. 

• Proficiency with LexisNexis, Westlaw, PACER, CM/ECF, and Microsoft Office Suite. 

• Strong organizational and multitasking skills with close attention to detail. 

• Effective communication skills with internal legal teams and external court personnel. 

• Ability to manage databases, draft correspondence, and generate motion tracking reports. 

• Typing speed of at least 40 WPM. 

• Familiarity with common office equipment and ability to perform routine operations such as scanning, copying, and filing. 

• Analytical thinking to identify legislative gaps, duplications, or administrative issues.