Legal Assistant - Medical Record Management

Position Summary:

The Law Offices of Julian Sanders & Associates, LLC is seeking a detail-oriented and organized Legal Assistant to support our growing personal injury practice, with a primary focus on medical records management. This position plays a critical role in ensuring timely and accurate collection, tracking, and organization of medical documentation to support client case development and settlements.

Key Responsibilities:

• Request, follow up on, and obtain medical records and billing statements from healthcare providers.


• Review and organize records for completeness, accuracy, and relevance to personal injury cases.


• Prepare detailed medical summaries and chronologies for attorney and negotiator review.


• Maintain updated case notes and documentation in the firm’s client management system.


• Communicate professionally with providers, insurance companies, and internal legal staff.


• Draft and send correspondence related to medical records, bills, and liens.


• Ensure HIPAA compliance and confidentiality in all document handling.


• Collaborate with case managers and attorneys to meet case deadlines and settlement preparation timelines.

Qualifications:

• 1–2 years of experience in a personal injury law firm or similar legal/medical records role preferred.


• Familiarity with medical terminology, billing, and record review processes.


• Proficient in Microsoft Office and legal case management systems (e.g., Filevine, Needles, or similar).


• Strong attention to detail and organizational skills.


• Excellent communication skills—both written and verbal.


• Ability to manage multiple tasks and priorities in a high-volume environment.

Preferred Attributes:

• Bilingual (Spanish or other languages) a plus.


• Self-starter with the ability to work independently and in a team environment.


• Strong problem-solving and follow-up skills.

Compensation & Benefits:

• Competitive salary based on experience


• Health, dental, and vision insurance


• 401(k) with employer match


• Paid time off and company holidays


• Professional development and advancement opportunities

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