Legal Assistant - Real Estate Finance

Description

Hillis Clark Martin & Peterson P.S. is seeking a full-time legal assistant to support its high-volume real estate finance transactional practice. Candidates must be reliable and able to work as a part of a team; possess strong attention to detail and organizational skills; be able to work independently, exercise good judgment in prioritizing and managing multiple projects efficiently and with accuracy; and take pride in consistently delivering the highest quality work product.   

Primary Duties

• Properly formatting, editing, comparing, proofreading, and finalizing loan and other financial documents.  
• Completing conflicts checks, drafting and finalizing engagement letters, preparing and tracking trust authorizations, and opening new matters.  
• Downloading external diligence and saving documents and other matter diligence to the document management system.   
• Coordinate communication between attorneys and client contacts. 
• Manage calendars of legal team members, including scheduling appointments, tracking deadlines, and following up as required on matters.  
• Assisting attorneys with billing review; bar licensing; monitoring outstanding receivables and following up with clients as needed.  
• Other duties as assigned. 

Requirements

Desired Qualifications

• Minimum five years’ experience supporting transactional legal teams. 
• Advanced computer skills including MS Office (in particular, MS Word and use of Styles) and .pdf applications. 
• Excellent project management, organizational, and communication skills. Must be able to work independently with minimal supervision.   
• High level of attention to detail. The work product and service of this legal assistant is part of the value we provide to our clients.  
• Proficiency in document management organization and timekeeping systems. ProLaw experience is a plus. 
• Ability to proactively identify and address needs, take initiative in managing projects, and keep matters moving forward to completion. Must be able to follow complex instructions and, at times, work within short deadlines.  

Compensation, Hybrid Work & Other Benefits

The estimated salary range for this role is $80,000-$115,000, depending on experience and qualifications, with bonus-earning potential and is based on the desired experience range at the time of this posting. We offer several market-leading benefits and perks, including hybrid work, fully subsidized medical and dental premiums, a generous 401(k) profit sharing program, commuter expense assistance, a sabbatical program, and paid parental leave, among others. Please visit our Professional Staff careers page for more information.

This position is eligible for hybrid work. We strongly encourage a minimum of one day per week worked in our office, preferably Tuesdays. Business needs may necessitate different or additional in-office days beyond our policy. Our hybrid work policies are subject to change depending on firm and practice needs.

Commitment to Diversity

At HCMP, we firmly believe that our commitment to teamwork on behalf of our clients is intricately connected with our dedication to promoting diversity, equity, inclusion, and accessibility. We recognize the immense value in fostering a team that includes not only individuals from different races, ethnicities, genders, ages, religions, sexual orientations, cultures, and abilities, but also those with many diverse backgrounds and experiences. As part of our commitment to diversity, we earned initial Mansfield Rule Certification in 2023 and continue to make meaningful progress in diversifying law firm leadership through ongoing Mansfield participation. Visit our Diversity website to learn more about our diversity efforts and achievements.

Application Process

Please click the Apply button above or below. Please upload a resume and a cover letter with your application. 

Our firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, sexual orientation, gender identity, age, disability, military service obligations, veteran status, or any other category protected by applicable federal, state, or local law.

Reasonable Accommodation Requests

Applicants with disabilities may contact HCMP Human Resources by telephone, fax, e-mail, mail or other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources at 206-623-1745 (main), 206-593-5033 (fax), or [email protected].