Legal Assistant - Start Now

Johnson Service Group (JSG) is seeking a Legal Assistant for a client partner in Irvine, CA.  This is an onsite position 32 hours a week.
 

Responsibilities

Client Support

• Communicates frequently and accurately with clients and prospective clients who have inquiries about the H-2A visa process.
• Conduct new client intake and follow-up to obtain signed documents, agreements, and related forms necessary to initiate H-2A applications.
• Provide clients consistent and timely status updates. 
• Prepare check requests to advance funds on clients’ behalf.

Administrative Support

• Prepares for attorney review and timely submittal of job orders to the State Workforce Agency (SWA).
• Prepares for attorney review and timely submittal of applications for temporary labor certification to U.S. Department of Labor (DOL).
• Prepares petition for non-immigrant visa for attorney review and submit to United States Customs and Immigration Services (USCIS).
• Translate documents from Spanish to English.
• Provide general administrative support including but not limited to scheduling appointments, answering incoming calls, distributing messages, maintaining calendars, filing, and maintaining file room.
• Assume responsibility for maintaining office supplies by checking inventory and order items.
• Manage workflow in the SERV ticketing system by ensuring that deadlines are met, and work is assigned correctly.
• Handle Incoming/Outgoing department mailbox daily, timestamp letters and notifications received.
• Input, update and manage the life cycle of contracts in Contract Management System.
• Respond to questions and requests for information from internal and external stakeholders.
• Process and calendar Perishable Agricultural Commodities Act (PACA) claims and assists in preparing responses.
• Evaluate with the Manager, Trade Practices approaching deadlines (i.e. demand letters, informal or formal complaints) and notates updates on the Weekly Status excel worksheet.
• Handles member billing for PACA files, keeping a record of delinquent accounts, and contacting them for payment if not received within 30 days of receipt.
• Interface confidently and professionally with state government representatives and vendors.
• Prepare responses to SWA/DOL/USCIS inquiries, notices of deficiency, and requests for evidence.
• Prepare and submit initial recruitment reports.

Accounting Support

• Obtain approvals to pay outstanding invoices and generate check requests.
• Generates and issues invoices for Legal and Trade Practices’ products and services offered to members and reimbursement to clients.
• Enter expense data and receipts for reimbursement on the company’s credit card and reimbursement software.

Qualifications

• Bachelor’s degree plus two (2) to four (4) years administrative and/or collegiate academic experience, preferred.
• Excellent communication skills (both verbal and written) and an acute attention to detail.
• Paralegal certificate, preferred.
• H-2A visa or other immigration-related legal experience, preferred.
• Excellent computer skills and proficiency with MS Office Suite (Word, Excel, Outlook) and Adobe Acrobat with the ability to learn new or updated software.
• Highly detail oriented with strong organizational skills, able to meet deadlines, adjust to changing priorities with continued attention to detail and ability to perform well under pressure
• Strong ability to work efficiently and effectively in a multiple task, multi-project and multi-demanding environment. 
• Ability to work independently, exercise good judgment and multi-task with little supervision.
• Strong ability to manage and organize work economically and efficiently, establish priorities and maintain good interpersonal relations and communications with clients and staff.

** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.