Legal Billing and Budget Specialist

Job description

Responsibilities

• Review, approve, and process invoices from outside counsel and vendors, ensuring accuracy and compliance with billing guidelines.
• Maintain data integrity and manage user access across billing and financial systems.
• Maintain and optimize the legal billing platform, including user setup, configuration, and data accuracy.
• Utilize AI tools and automation to improve billing accuracy, streamline workflows, and generate insights.
• Provide training and support to legal team members on billing systems and processes.
• Coordinate onboarding of new law firms and vendors, customizing workflows and providing system training.
• Develop reports and dashboards to track legal spend, matter status, budgeting trends, and KPIs.
• Assist in preparing and analyzing quarterly and annual departmental budgets and forecasts.

Qualifications

Required:

• High School Diploma and 4 years of professional experience in a law firm or in-house legal department, OR Associate’s degree and 2 years of relevant experience.
• Strong understanding of legal operations, billing procedures, and legal terminology.
• Proficiency in legal billing systems or equivalent software.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint, CoPilot).
• Experience with data analysis, budgeting, and reporting.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently and collaboratively, manage multiple priorities, and meet deadlines.

Preferred:

• Bachelor’s Degree in a related field.
• Experience with Thomson Reuters Legal Tracker software.

Job Types: Full-time, Contract

Pay: $27.07 - $37.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience in Thomson Reuters Legal Tracker software?
• Do you have knowledge with legal operations, billing procedures, and legal terminologies?

Experience:

• Law office: 4 years (Preferred)

Work Location: In person