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Job Overview: The Legal Operations Administrator is responsible for managing the operational and administrative infrastructure that supports the Legal department. This role ensures that legal workflows, deadlines, and coordination-heavy processes move forward efficiently and reliably. The position focuses on execution, tracking, and follow-through, and serves as a central point of coordination for legal administrative activities, vendor onboarding, document management, calendaring, and departmental task tracking. This role operates in a fast-paced, deadline-driven environment and interacts regularly with internal stakeholders across the company as well as external vendors and service providers.
Key Responsibilities
- Manage legal intake channels, including the legal mailbox and incoming mail, ensuring items are routed, logged, and addressed appropriately.
- File pleadings and other legal documents as received and calendar associated deadlines in coordination with the Legal team.
- Maintain legal files and records, ensuring documents are saved in appropriate folders using established naming and organization standards.
- Support internal and external data rooms by uploading, organizing, and maintaining documents under direction from legal staff.
- Handle administrative and logistical legal tasks, including mailing, notarization, printing, scanning, and signature coordination.
- Coordinate and manage vendor onboarding processes end-to-end, including tracking required steps, following up with stakeholders, and escalating delays as needed.
- Prepare and submit purchase requisitions and assist with billing-related administrative tasks within designated systems.
- Maintain departmental task tracking tools and proactively follow up with internal stakeholders to ensure commitments are completed on time.
- Provide general legal operations support to reduce administrative burden on attorneys and paralegals and prevent process bottlenecks.
This role requires professionalism, respect, strong communication, and the ability to work well with others in a team-oriented, inclusive environment.
Required Qualifications
- Education/Experience
- Bachelor’s degree required and a minimum of 5 years of relevant professional experience in legal administration, legal operations, office administration, or a related field.
- Candidates without a bachelor’s degree may be considered if they possess 8+ years of directly relevant professional experience in a comparable environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), DocuSign, and Adobe Acrobat.
- Excellent written and verbal communication abilities.
- Strong attention to detail.
- Problem-solving skills.
- Initiative and the ability to work independently with minimal direct supervision.
- Excellent organizational and time management skills to meet competing deadlines.
- Notary Public, or ability to obtain within 60 days of hire.
- Ability to work on-site and complete physical tasks such as lifting up to 20 lbs, standing for extended periods, or operating equipment as needed
- Willingness to support after-hours response or weekend work, if required
Skills
Other
$60,000 - $75,000 a year
This position may involve duties that require operation of a company vehicle or travel between job sites. As such, candidates must be insurable under CleanSpark's vehicle insurance policy.
CleanSpark is an Equal Opportunity Employer. It provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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