Legal Operations Coordinator

Position Summary:

The Legal Department of UJA-Federation of New York is seeking an experienced legal operations coordinator who will spend about 85% of time on legal assistance and project management and 15% of time on administrative assistance. 

Major Responsibilities:

Legal Assistance and Project Management

• Coordinate projects and tasks for the Legal Department, including identifying action items, task management, and follow-up


• Oversee the complete contract lifecycle, including intake, assignment to attorneys, execution, renewal, and termination


• Assist attorneys with legal matters including drafting, proofreading, editing, and circulating legal documents, emails, letters and other communications


• Assist with corporate governance, including recordkeeping and preparation of bound volumes for Board resolutions and meeting minutes


• Assist with compliance, such as circulating and receiving annual conflict of interest disclosure forms for attorney review


• Organize and manage the Department’s shared drives, digital file room, and other information repositories

Administrative Assistance

• Provide day-to-day assistance to the Chief Legal & Compliance Officer and other attorneys


• Coordinate the vendor procurement process


• Monitor risk management review of new vendors and grantees


• Manage the Legal budget and tracking, support the Accounting team’s accrual process, and coordinate with outside counsel on billing

Required Skills and Qualifications:

• Bachelor’s degree


• 1+ years' experience in legal operations, or as a legal assistant/paralegal


• Proficiency in all Microsoft Office applications; ability to learn proprietary databases


• Detail-oriented with outstanding organizational skills


• Ability to work on one’s own, multitask, and meet deadlines


• Excellent verbal and written communication skills


• Ability to proactively anticipate and resolve problems


• Teamwork and customer service mindset

Additional Preferred Skills and Experience:

• Experience with legal operations systems


• Experience managing a contract lifecycle management platform


• Passion for UJA-Federation’s mission of caring for Jews everywhere and New Yorkers of all backgrounds, responding to crises close to home and far away, and shaping our Jewish future.

Salary Information

The salary range for this role is $55,000-$60,000, commensurate with experience and qualifications listed above.

Reporting Line:

This role reports to the Chief Legal and Compliance Officer and is a hybrid position, with a set three days/week in office.