Legal Operations Manager

Pay: $70,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• Own the engine room of a respected, high-performing law firm and make a visible impact fast
• Be the go-to operations partner for attorneys and staff, improving systems, workflows, and accountability
• Use your numbers skills daily across A R, A P, cost recovery, and trust account processes
• Work in a stable, professional environment with benefits, flexibility, and long-term growth potential

Location: This is a full-time, in-office role based in San Rafael, CA

Note: Must have law firm operations experience plus strong financial operations skills (A R, A P, cost recovery, trust accounting), be highly organized, and be tech savvy with legal systems.

About Our Client

They are a well-established Marin County law firm supporting real estate and business clients across transactional and litigation matters. Were known for being organized, responsive, and results-driven, and we take pride in running a tight operation behind the scenes so our attorneys can deliver exceptional work. Confidential Employer.

Job Description

• Own day-to-day legal operations and administrative execution for a busy law practice
• Manage billing and payment workflows, including cost recovery, invoicing, A R follow-up, and A P processing
• Support trust account administration and ensure accurate, compliant handling of client funds
• Maintain clean, consistent digital and physical file systems, naming conventions, and document control
• Coordinate key deadlines, renewals, and annual business requirements so nothing slips
• Run and improve the firms systems and workflows, including case management and payment platforms (Clio and LawPay)
• Serve as a professional point of contact for clients, vendors, and internal stakeholders
• Track operational tasks, surface issues early, and drive process improvements with the partners
• Support HR administration (onboarding basics, tracking requirements, internal coordination)
• Assist with light marketing support such as online presence, outreach, and basic coordination as needed
• Maintain strict confidentiality and handle sensitive matters with strong judgment

Qualifications

• 3+ years of law firm operations experience (legal operations, firm administrator, office manager, senior paralegal with heavy ops)
• Strong financial operations capability: A R, A P, invoicing, cost recovery, trust accounting exposure
• Comfortable owning annual compliance and business requirement deadlines and checklists
• Tech savvy and confident learning new systems quickly (Clio and LawPay experience is strongly preferred)
• Excellent organization and follow-through with high document volume and shifting priorities
• Strong written communication, proofreading, and polished client-facing professionalism

Why You Will Love Working Here

• Clear ownership: youll run operations, not just help out
• Partners who value structure, accuracy, and proactive communication
• A role that blends numbers, systems, and accountability in a way that stays interesting
• Professional stability, benefits, and room to grow as the firm continues to expand

JPC-692

Job Type: Full-time

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Requirements: Must-haves: 3+ yrs law firm Ops exp, 2+ yrs accounts payable/receivable exp,

• Nice to haves: Clio, LawPay, trust accounting, HR administration, process improvement leadership, multi-practice support

• Additional context: Relocation- [yesno]. Packages - [yesno]

Submissions Name / Neusha: [email protected];[email protected]

Quick Recruiter Reference (Internal Summary)

Established Marin County law firm seeking an in-office Legal Operations Manager to run internal operations, systems, and workflows. Heavy emphasis on billing support, cost recovery, invoicing, A R, A P, and trust account exposure, plus managing annual firm deadlines and light HR admin. Ideal profile is a law firm office manager, firm administrator, legal ops specialist, or senior paralegal with strong numbers and Clio LawPay experience.

Recruiters Submission: To submit, cancel - Legal Operations Manager – DeMartini Walker & Ghaedi, LLP - JPC 692 - Source

**New Job Order Alert**

• Client job title: Legal Operations Manager

• Location: San Rafael, CA

• On-site, hybrid, remote: On-site

• Experience: 3

• Good fit job titles/keywords for candidates: Legal Operations Manager, Law Firm Administrator, Firm Administrator, Law Office Manager, Office Manager Law Firm, Practice Manager, Legal Administrator, Operations Manager Law Firm, Billing and Operations Manager, Senior Paralegal Operations, Administrative Manager Law Firm, Clio Administrator, LawPay Specialist, Trust Accounting, Cost Recovery, Accounts Receivable, Accounts Payable

• # of hires needed: 1

• Open or not to recruiters on TE: NO

• Job posting strategy (bottom of package details): Close to San Fran. Legal Ops role, attainable on paper