Legal Practice Specialist

Kilpatrick, a large international law firm, is seeking a Legal Practice Specialist for our Litigation department in our Seattle office. This position works with the complex commercial litigation team and both coordinates and provides advanced administrative support requiring in-depth knowledge of legal practice processes. At Kilpatrick, we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, diversity and inclusion initiatives and commitment to the community.

The Legal Practice Specialist is also expected to provide support as needed to other teams and attorneys when the need arises. This position works very closely with other Legal Practice Specialist and Legal Practice Coordinators in order to provide enhanced legal administrative support coverage and to balance the tasks and assignments among the team members.

Responsibilities and Primary Activities:

Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers
Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake and Finance
Provide quality control and deadline management
Assist other support members on the team to complete timekeeper requests
Create, revise, transcribe, format and edit documents, briefs and correspondence to requested specifications
Proofread and redline documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
Manage mailings, client contacts and update appropriate databases
Prepare reports, tables and Excel documents as requested
Prepare PowerPoint presentations as requested
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents
Assists attorneys with various billing task and processes; such as time entry and edits, review and/or editing proformas, gathering appropriate documentation for inclusion in final invoice to clients
Assists with calendar coordination as needed; including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
Process expense reimbursements and credit card statement reconciliations in accounting system
Manage paper and electronic files, including set up, maintenance and organization, in compliance with set policies and procedures
Update and locate files and appropriate documentation, correspondence and emails in a timely manner
Prepare binders and hard copy materials as requested
Open new clients and matters following New Business Intake and Records Departments' procedures as needed
Prepare conflict of interest forms
Assist timekeepers with Marketing and Business Development functions
Process closing of matters and transmittal of physical files to Records Center for retention
Other duties as assigned

Knowledge, Education, Certification, Licenses:

Required:

Strong knowledge of Microsoft Word and other document production software such as PowerPoint, Excel and Outlook; Ability to work with a variety of software and to quickly learn new programs
Knowledge of various Courts systems and filing requirements
Knowledge of Financial Services applications, such as time entry and legal billing programs

Preferred:

Bachelor's degree preferred, or equivalent experience that demonstrates the ability to perform the duties of the position

Skills and Abilities

Required:

Ability to work on a team while displaying excellent client service acumen and supporting multiple legal professionals
Ability to accept assignments, work on a team to complete the assignments, and coordinate various resources as needed
Skills to communicate effectively with team members, attorneys, and professional staff
Must have ability to work in a fast-paced environment with tight deadlines
Must have strong organizational skills with the ability to organize, prioritize and complete simultaneous assignments
Ability to draft, format and proofread legal documents
Ability to work with a variety of software applications and quickly learn new programs
Maintain confidentiality of client information

Qualifications

Experience

Required

2 years: Minimum experience in a legal support role or professional services role supporting multiple professionals.

Preferred

Experience working in a law firm or professional services environment preferred.

This is a full-time, regular position with multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short term disability plans and retirement plans in addition to holidays and paid time off. The pay range for this position in Seattle only is $36.61 to $54.87 per hour.

Selected applicants will be contacted. Kilpatrick is an Equal Opportunity Employer.

For more information about our firm, please visit our website at

www.ktslaw.com .

Kilpatrick Townsend & Stockton LLP is committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed or disclosed their own pay, or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding , hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1-35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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