Legal Receptionist - Professional Development Opportunities

Position: Senior Legal Receptionist & Switchboard Operator (Temporary to Permanent Opportunity)

Location: Washington, DC 20004

Compensation: $23/hour

Note: This position requires full vaccination against COVID-19. Successful candidates will be asked to provide documentation and a headshot for badge access upon selection.

Job Overview:
We are seeking a professional and dedicated Senior Legal Receptionist & Switchboard Operator to join our team on a temporary basis with the potential for permanent engagement. This role is pivotal in providing a welcoming and efficient environment within a legal office setting. The ideal candidate will be adept at handling a variety of administrative tasks, managing incoming calls, and offering exceptional service to visitors and staff alike.

Key Responsibilities:

Warmly greet and assist all visitors and employees, ensuring a professional and friendly welcome.
Efficiently manage incoming calls, including routing and answering inquiries in line with company protocols.
Schedule and prepare meeting rooms, ensuring all necessary supplies and equipment are available for client meetings.
Perform a range of light clerical duties as needed, including document preparation, filing, calendar management, and meeting organization.
Contribute to the firm's culture and client service initiatives, participating in community and service events.
Maintain a clean and organized reception area and work space.
Order supplies as needed and manage inventory of office essentials.
Provide light hospitality services, such as preparing coffee and organizing food and beverage orders for meetings.
Assist with the management and tracking of company property and guest security procedures.
Build professional relationships within the firm and educate oneself on the firm's culture and key personnel.

Qualifications:

Proven experience as a receptionist or in a similar role, ideally within a legal or professional office environment.
Excellent customer service skills and the ability to multitask effectively.
Strong communication, organizational, and interpersonal skills.
Proficiency in Microsoft Teams and familiarity with standard office equipment and technology.
Ability to work professionally in both appearance and demeanor at all times.
Must be capable of communicating effectively in writing, verbally, and via email at a professional level.

Dress Code: Business attire is required.

Transportation: No parking is provided. Candidates are encouraged to use public transit.

Application Instructions:
Interested candidates should submit their resume. Finalists will be required to meet with the client as part of the interview process.

This role is an excellent opportunity for individuals seeking to contribute to a professional legal environment with their exceptional service and administrative skills. If you are a proactive, organized individual looking to make a significant impact in a legal setting, we encourage you to apply.
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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf