Legal Services Coordinator

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected]. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Department:

The Office of Legal Affairs, under the direction of the Senior Vice President and General Counsel, provides legal representation and advice to the University and all of its constituent parts, including the Board of Trustees, the President, Provost, faculty and academic departments, the Office of Student Life, Human Resources, Advancement, Athletics, Public Safety, Business and Finance, and the Wexner Medical Center among many others. As one of the largest universities in the nation, Ohio State is a multifaceted institution, with a sophisticated and leading-edge legal practice that touches nearly every area of law, including litigation, labor and employment, public contracting, real estate and construction, intellectual property, research and technology transfer, business transactions, taxation and benefits, administrative law, health care law, public safety and criminal law matters, federal and state constitutional and public law issues, and more.

The Legal Services Coordinator in the Office of Legal Affairs provides high-level administrative and legal support to in-house counsel in a fast-paced, confidential, and deadline-driven environment. This role is responsible for managing complex attorney calendars; coordinating meetings, conference calls, and travel; and ensuring efficient day-to-day operations of assigned legal functions. The coordinator plays a key role in preparing, editing, and formatting a wide range of confidential legal documents, including contracts, reports, correspondence, and court-related materials, while ensuring accuracy, timeliness, and compliance with legal standards. The position also involves tracking deadlines, managing docketed items, and proactively following up with internal and external stakeholders to support timely completion of work. In addition, this role is responsible for maintaining organized physical and electronic files within document and case management systems; providing front-line office support by greeting visitors, responding to inquiries, and handling communications; and assisting with financial and operational processes such as invoice processing, settlements, and travel coordination in accordance with university policies. This position requires the ability to manage a high volume of varied and complex tasks with minimal supervision, exercise sound judgment, maintain strict confidentiality, and work both independently and collaboratively. A strong attention to detail, excellent organizational skills, and a proactive approach to prioritization and problem-solving are essential to success in this role.

Required Qualifications:

High school diploma or GED. One (1) year of relevant experience in customer service or communications, including researching, analyzing & interpreting information. Experience in budgeting.

Desired Qualifications:

Two to four (2-4) years of relevant experience. Experience in a legal setting and knowledge of legal terminology, procedures and formats; excellent computer and proof-reading skills.

Function: Legal and Compliance

Sub-function: Legal Services

Career Band: Individual Contributor - Technical

Career Level: T2 Experienced

Additional Information:

The Target Hiring Range for this position is $20.24 to $26.44 per hour.

Ohio State will not sponsor applicants for work visas for this position. 

Location:

Position Type:

Scheduled Hours:

Shift:

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.