Legal Support--Administrative Assistant

Hylton-Rodic Law PLLC, a boutique intellectual property law firm, is looking for an Legal Administrative Assistant. If you are looking for work/life balance, a collegial work environment, and opportunity for professional growth, then apply to join our team! 

The ideal candidate will …

• Provide general administrative support, such as photocopying, scanning, and filing documents, handle incoming and outgoing mail and packages,
• Provide legal operational support to Managing Attorney, including office management tasks such as conducting weekly inventory for supplies, etc., business development efforts, and other tasks as instructed
• Prepare documents and emails for attorney review, including letters, forms, and spreadsheets, etc.
• Proofread documents and emails for accuracy
• Prioritize assignments and preparing sensitive and detailed correspondence, such as responses to requests for information, reporting developments on file to clients, from rough draft or dictation
• Input data into law firm software such as legal deadlines; 
• Provide billing support to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, input expenses into legal billing software, process invoices and expense reports, and research of disputes and discrepancies
• Coordinating monthly pre-bills and necessary revisions
• Manage and coordinate logistics for meetings or events
• Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines
• Specific projects, such as document production and retention, online research, compliance with security protocols for sensitive client information, etc.
• Maintain confidentiality and handling sensitive information with discretion; 
• Be proactive, resourceful, and adaptable to handle unexpected tasks and challenges

Education, Experience, And Skills Required:

• College degree or equivalent required
• 1-2+ years administrative experience working in a law firm or professional services organization (preferred)
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. This includes ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with staff and clients
• Must demonstrate professionalism, confidentiality, organizational skills, and the ability to be proactive.
• Executes work with a high degree of precision and accuracy
• Proactive approach to problem-solving and strong decision-making capability
• Strong written and verbal communication skills
• Strong organizational and judgment skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to learn new concepts and skills quickly

Compensation:  

$20 -$26 / hr - commensurate with experience

Benefits (full-time position only):

• Paid time off
• Holiday bonus
• Mental Health days
• Dental Insurance
• Life Insurance
• Health insurance 
• Short term disability (STD)
• Long term disability (LTD)
• Commuter benefits 

Inquiries are treated with strict confidentiality.

To apply submit your resume and salary requirements along with a cover letter. 

NO RECRUITERS PLEASE.