Legal Talent Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Talent Coordinator provides administrative support to the Chief Legal Talent Officer (CLTO), handling essential administrative and operational duties to help achieve business goals for the Legal Talent Department. The Legal Talent Coordinator will be responsible for prioritizing among multiple tasks and identifying opportunities to contribute and perform in a fast-moving, dynamic environment.  The Legal Talent Coordinator will work collaboratively with, and as an integral member of, the entire Legal Talent team.

ESSENTIAL JOB FUNCTIONS:

• Provide administrative support to the CLTO, including coordinating calendars and travel, expense reporting, meeting scheduling and coordination, and other administrative tasks.

• Assist in the preparation and maintenance of department records including correspondence, meeting agendas, minutes, business plans, executive presentations, project management platform, global calendars, org charts, task lists, and databases.

• Coordinate the development, implementation and tracking of annual budgets and assist with expense management and related financial logistics for the department.

• Provide supplemental support to legal talent teams (Recruiting, Development, Inclusion, and Coaching) as assigned and support the CLTO and Legal Talent Directors in the planning and execution of department-wide and team projects. 

• Facilitate collaboration and communication between legal talent and other administrative teams to ensure the successful planning and execution of legal talent initiatives.

• Assist in coordinating logistics and planning department and attorney meetings and retreats including preparing and communicating agendas, presentations, and materials.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to exercise sound independent judgment, tact and discretion involving sensitive and confidential matters is required.

• Demonstrates flexibility, initiative, a positive attitude and a collaborative approach in a dynamic, service-oriented environment.

• Strong organizational skills reflecting the ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail, even when under pressure.

• Strong written and oral communication skills.

• Strong proficiency with Microsoft Office suite, particularly Excel and PowerPoint.

• Excellent grammar, punctuation and proofreading skills and the ability to prepare clear, accurate reports and correspondence.

• Positive team player, with the ability to perform in a fast-paced environment, juggle multiple assignments, and work responsibly under pressure.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.

• Minimum of two (2) years of experience in administrative support of executive management. 

• Legal or other professional services firm experience strongly preferred.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [email protected]. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.