Legal/Administrative Assistant

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Title: Legal/Administrative Assistant

Unit: Pharmacy Benefit Managers

Salary Range: Commensurate with experience and qualifications.

FLSA Status: Non-exempt

Location: Oklahoma City, OK 

The Oklahoma Office of the Attorney General is currently seeking a full-time Legal/Administrative Assistant for our Pharmacy Benefit Management Compliance & Enforcement (PBM) Unit.    

Position Summary:

The PBM Compliance & Enforcement Unit ensures that Pharmacy Benefits Managers (PBMs) licensed in the State of Oklahoma comply with the Patient’s Right to Pharmacy Choice Act, Pharmacy Audit Integrity Act, and other related Oklahoma statutes and regulations. The Legal/Administrative Assistant will provide legal support directly to the PBM Unit  Chief, as well as to other attorneys within the PBM Unit who work directly with entities who have a role in the Pharmacy Benefit Management cycle, such as PBMs and Pharmacies. Specifically, this position will also support PBM Unit staff to manage cases, correspondence, file organization, etc.

Duties :

• Docketing for the PBM unit
• File motions, briefs, and other substantive legal documents as needed
• Provide administrative, clerical, and organizational support to the PBM Unit.
• Collect, prepare, and format reports and other documents, correspondence, and memoranda, in accordance with office standards.
• Receive, process, and distribute incoming and outgoing mail and/or emails.
• Support legal case management by opening and closing case files, maintaining and organizing files, docketing deadlines and meetings, assisting in preparation of pleadings, exhibits, and briefs, and tracking case progress.
• Perform data entry and maintain precise records of case-related information.
• Conduct discrete legal and factual research assignments using online databases and resources.
• Coordinate office copier(s) maintenance, and upkeep in general office supplies.
• Schedule conference room(s) and prep for personal and/or public meetings.
• Assist attorneys with car reservations, travel request forms, and hotel reservations.
• Scan documents and files of varying sizes, ranging up to thousands of pages in length.
• Manage calendar and track deadlines for the PBM Unit.
• Assist with training materials, forms, templates, and process improvement initiatives.
• Operate office equipment and machines.
• Complete other special projects and duties assigned.
• Maintain integrity and confidentiality of information of the Attorney General’s Office.

Minimum Qualifications:

• Excellent attention to detail.
• Excellent organizational, time management, and verbal and written communication skills.
• Strong ability to manage multiple priorities with accuracy and confidentiality.
• Proficiency in Microsoft Office Suite, Adobe Pro, and other document management systems.
• Excellent spelling, grammar, and proofreading skills.
• 3 plus years of experience preferred but not required

All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at (405) 521-3921 or [email protected]. All employees of the Oklahoma Office of the Attorney General are “at will” employees.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact