Lipscomb Academy Upper School Administrative Assistant

Front Desk Reception:

• Greet visitors and guests in a warm and friendly manner, providing excellent customer service.


• Manage incoming calls, transferring calls to the appropriate departments or taking accurate messages.


• Maintain a professional reception area, ensuring a welcoming environment.


• Handle incoming and outgoing mail, packages, and deliveries.


• Schedule appointments as needed for the Head of the Upper School.

Administrative Support:

• Provide administrative assistance to the Head of the Upper School


• Primary responsibility for attendance documentation and processing. 


• Assist with document preparation, data entry, and maintaining records and files.


• Conduct research and compile information as requested.


• Coordinate and organize office events, meetings, and conferences.


• Assist with inventory management and ordering office supplies.


• Process Upper School purchasing card transactions. 


• Communication and Correspondence:


• Respond to inquiries, emails, and correspondence promptly and professionally.


• Communicate positively with internal staff, families, and all other stakeholders.


• Assist in drafting and proofreading documents, reports, and presentations.

Office Operations:

• Collaborate with various departments to ensure smooth office operations.


• Coordinate with IT and facilities management for equipment and facilities maintenance and repairs.


• Monitor and maintain office supplies and inventory levels.


• Assist in implementing and improving office policies and procedures.


• Manage student office workers as needed/desired. 


• Record and reconcile bank statements, credit card statements, and other financial transactions.


• Maintain accurate and complete financial records, including sales, purchases, receipts, and payments.


• Monitor the spending activity of the Upper School. 

Qualifications:

• High school diploma or equivalent; additional certification or associate’s degree in office administration is a plus.


• Proven experience as an administrative assistant, receptionist, or in a similar role.


• Proficiency in the use of Google Workspace and the ability to learn new software quickly.  


• Excellent verbal and written communication skills.


• Strong organizational and time management abilities.


• Attention to detail and problem-solving skills.


• Ability to multitask and prioritize tasks effectively.


• Professional demeanor, discretion, and strong customer service orientation.


• An active Christian faith and alignment with Lipscomb Academy’s mission and values