Litigation Department Supervisor/Senior Paralegal

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking a Department Supervisor/Senior Paralegal for our Litigation Department.  The candidate will have the option to work from our Lincolnshire or Chicago office. The ideal candidate will have 10+ years of paralegal experience, including prior experience in a supervisory role. The Department Supervisor/Senior Paralegal will be responsible for a wide range of duties, including billable paralegal work as well as non-billable managerial and administrative tasks.

The hours for this exempt position are 9:00am to 5:00pm, Monday- Friday. The starting salary for this role is $70,000 per year, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for eligible employees. 

The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule with one in-office day required per week. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at the link below:

https://recruiting.paylocity.com/recruiting/jobs/Apply/3532023/Litigation-Department-SupervisorSenior-Paralegal

Duties/Responsibilities:

· Draft various pleadings, motions, and other legal documents as needed.

· Prepare and respond to written discovery requests and oversee the assembly and management of document production.

· Supervise and manage the work of department paralegals and legal assistants to ensure quality, accuracy, adherence to deadlines, and compliance with established procedures.

· Perform the duties of department paralegals and legal assistants in their absence.

· Investigate, troubleshoot, and resolve inquiries or concerns from property managers and board members.

· Provide guidance to department staff on handling complex issues and assist with resolving escalated complaints or disputes.

· Implement corporate and departmental policies, procedures, and standards in coordination with management.

· Address performance issues with employees, identify root causes, and work toward effective resolutions.

· Train and mentor department staff on job responsibilities, company policies, and best practices.

· Distribute workload equally and ensure a consistent and efficient workflow.

· Arrange coverage and backup support for staff as needed.

· Assist in interviewing and hiring new team members.

· Lead or actively participate in the implementation of new initiatives and department-wide programs.

· Collaborate closely with the Litigation Department Attorney Manager and participate in department meetings.

· Perform additional duties and responsibilities as assigned by the Litigation Department Attorney Manager.

· Manage firm user accounts for LexisAdvance, Smartbooks, Microbilt, SearchBug, and DuPage County CRIS.

· Oversee the Litigation Department’s Odyssey, i2File, and Cook County Sheriff e-filing accounts.

· Maintain and update department library publications.

Qualifications/Competencies:

· Bachelor’s degree and a minimum of 10 years of practical litigation experience as a paralegal.

· Proven experience in a supervisory or leadership role.

· Proficiency with department-related software and technology preferred, including LexisAdvance, Westlaw, iManage, Juris, Juris Suite, Vision, Outlook, Word, Excel, PowerPoint, Adobe, Relativity, Scarab, and other relevant tools.

· Strong drafting and legal writing skills.

· Exceptional analytical and problem-solving abilities.

· Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.

· Excellent verbal and written communication skills.

· Ability to thrive in a fast-paced environment while handling complex tasks and meeting daily deadlines.

· Ability to quickly learn and adapt to specialized firm software.