Login Lab Assistant

The Bottle Login Assistant/Login Lab Assistant is the first quality checkpoint for client samples arriving at our laboratory. You’ll receive coolers and kits, verify chain-of-custody (COC), log samples into the LIMS, print labels, and route work to analytical departments—ensuring preservation, holding times, and custody requirements are met for environmental matrices (water, wastewater, soil, air).

• Unpack coolers; check custody seals, sample integrity, temperature on receipt (document cooler temp), and preservation status.
• Compare contents to COC, reconcile discrepancies, and document non-conformances (short holds, broken containers, wrong preservatives).
• Create work orders/projects, assign IDs, apply barcoded labels, and ensure correct test codes, methods, matrices, turnaround time (TAT), and client billing info.
• Capture field data (sample times, preservatives, locations, sampler) and special instructions.
• Maintain continuous chain-of-custody; prepare and deliver samples/aliquots to Wet Chem, Metals, Organics, Micro, Air, etc.
• Stage and refrigerate samples per method requirements; track holding times and prioritize rush/TAT work.
• Generate login paperwork and job packets; file COCs and temperature records; support internal and external audits.
• Elevate issues quickly to QA/Client Services; initiate RMA/re-collect requests when needed.
• Maintain bottle, preservative, and cooler inventory; assemble outbound sampling kits with labels, COCs, and instructions.
• Perform all other duties as assigned.

Education: 

High school diploma or GED.

Experience/Qualifications:

• 6+ months in a lab, warehouse/receiving, healthcare, or similar high-accuracy data entry role.
• Comfort with computers and data entry (LIMS or ERP), barcode scanners, label printers; basic MS Office/Google Suite.
• Strong attention to detail; clear written/verbal communication; customer-service mindset.
• Experience in environmental testing/TIC sample receiving or client services