Logistics Administrator

Logistics Administrators work directly with carriers to manage and execute the daily shipping of freight for our customers. They are responsible for assigning carriers to loads, maintaining the accuracy of shipment information, tracking and tracing of loads, and problem resolution. Forwarding Agents thrive in a fast-paced environment and use their strong communication skills to develop and grow relationships with our carriers.

**This is a hybrid position. Must be able to reliably commute to our Burlingame, CA office three days a week **

Pay & Perks

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k + 4% Company Match
• Vacation, Sick Pay + Holidays
• Employee Assistance Program
• Monthly Team Lunches
• Wellness Program

The starting pay for this position is expected to be $25 to $28 per hour. Exact compensation is based on skills, experience, education, and location.

Shift/Work Hours: 8:30am - 5:00pm

 Job Duties

• Monitor shipments from pickup through delivery, ensuring timely milestone updates and accurate shipment documentation.
• Proactively track and trace shipments, identify service exceptions, and communicate shipment status to customers, carriers, and internal stakeholders.
• Procure qualified carriers for routine shipments while meeting customer service requirements and company profitability objectives.
• Enter and maintain accurate shipment records, financials, notes, and documentation within the transportation management system (TMS). Provide timely and accurate shipment information to carriers.
• Proactively update customer service agents and address questions regarding shipment status.
• Navigate CRM and TMS to locate facility addresses, contact details and organization charts to route the customer or vendor to the proper CSR or department.
• Maintain department productivity, service, and quality standards while managing multiple shipments and competing priorities.
• Resolve routine shipment delays, service failures, and operational issues independently, escalating complex issues as appropriate.
• Collaborate with internal team members and other departments to ensure seamless shipment execution.
• Ensure compliance with company standard operating procedures (SOPs), customer requirements, and transportation regulations.

• Proficient use of computer systems and applications (e.g. MS Office, TMS) as trained/required.  
• Makes the best use of available time and resources. Takes personal responsibility for the quality and timeliness of work.
• Consistently exhibits flexibility in resolving customer problems in a timely manner. Exercises good judgment in resolving general disputes or problems. 
• Able to communicate effectively and collaborate with team members to achieve common goals. Sees opportunities to supports other team members.
• Able to express ideas and information clearly, concisely, and accurately both verbally and in writing. Demonstrates active listening and seeks to understand others perspectives.
• Approaches problems with a solution focused mindset and uses judgment to resolve issues. Assists with finding root cause and implements process improvements.
• Demonstrates accuracy, thoroughness, and efficiency. Plans and organizes work, manages time well, handles multiple tasks simultaneously, and completes initiatives with minimal errors. Meets productivity goals set by management.

Education and Experience

High school diploma and one year of experience in a domestic freight forwarder role

Physical Requirements

The usual and customary methods of performing the job's essential functions require the following physical demands: operating a computer, remaining stationary for most of the shift, and occasionally moving about the workspace. The person in this position frequently exchanges information using email and other electronic communication methods and must be able to observe and report on communication received via phone and computer.

About Us: At Watchpoint, you will work alongside a small but highly experienced multidisciplinary family, where we value and respect all individual strengths and contributions. Our mission is to be the employer of choice, achieving world class employee and customer satisfaction in the transportation and logistics industry. At Watchpoint, we recognize that employee satisfaction and engagement is the driving force to successfully realizing our Company’s mission. In fact, we continuously rely on employee feedback to understand how to maximize our teams’ professional and personal growth. Every member of our team is a critical component at Watchpoint. 

Watchpoint Logistics, Inc. is an equal opportunity employer.

Visit us at https://www.watchpointlogistics.com

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