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Our Mission
Our mission is to solve the most important and fundamental challenges in AI and Robotics to enable future generations of intelligent machines that will help us all live better lives.
The Robotics and AI (RAI) Institute is looking for a Logistics and Facilities Associate to join our team in Cambridge Massachusetts. Our ideal candidate is seeking someone highly motivated, willing to be present and learn, eager to own the shipping and receiving space, and interested in supporting facilities.
What you will do
- Receiving / Inventory:
- Receive, inspect, and digitally inventory Institute goods.
- Be the primary contact and signatory for all shipment carriers, delivery drivers, and the loading dock staff.
- Organize shipping notices, summarize the order status, and provide the estimated delivery date for all Institute orders.
- Complete receiving of purchases in the ERP system.
- Physically receive all packages and deliver to final recipient.
- Serve as primary contact for all consumables managing communications and resolving issues.
- Assist in the development of inventory tracking for both consumables and high value items. Efforts to include reconciliation to financial records along with forecasting purchases.
- Shipping:
- Own all outbound shipments for the Institute.
- Competitively quote door to door international shipments.
- Create shipping labels, package goods, and coordinate pickup / delivery.
- Transport material between the Institute’s Boston-area locations and partners.
- Facilities:
- Handle facilities maintenance and construction requests. Triage requests via ticket tracking system arrange / project management building contractors.
- Assist with coordination and communication with landlord, vendors and storage facilities.
- Perform minor building repairs and assist with furniture and equipment assembly and moves, as feasible.
- Assist with other facility matters, as needed.
- General:
- Provide other administrative tasks and back up support for other staff as required.
What you will need
- Preferred experience and skills:
- Strong customer service attitude
- Ability to work with others as a team and promote positive relationships across other teams
- Ability to multitask and work in a fast paced environment
- High attention to detail
- Proficient in written and verbal communication
- Bonus experience: Google business suite, ERP, logistics and supply chain
- Additional requirements:
- Requires a valid MA driver’s license and a clean driving record
- Ability to lift and carry up to 50lbs unassisted
- Able and willing to break down pallets, walk and stand throughout the day.
- May require frequent visits to remote site (approx 15 min walk)
- Support occasional overtime requests
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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