Maintenance Administrative Assistant

The Opportunity 

• Administrative Assistant at a growth-oriented energy company.


• Work in a collaborative environment where strong communication and relationship building skills are essential. We’re better together and are creating a cohesive, high-impact group, rather than a hierarchy.


• Enjoy a 9/80 work schedule where every other Friday off allows for work-life balance.


• Reporting to the Maintenance Superintendent.

Key activities include: 

• Responsible for the day-to-day office organization, coordination of maintenance operations, procedures, resources, and records retention


• Perform Timekeeper Role for maintenance employee timesheets and labor cost allocations


• Maintains up-to-date department records, manuals, policies, and procedures.


• Administrator of compliance systems, generates periodic compliance reports, conducts review meetings, and maintains recordkeeping documentation


• Order and maintain office supplies


• Maintain and update maintenance call out list and vacation scheduling


• ATOM system administration


• Creates requisitions, reviews invoices for accuracy, works with Accounts Payable to reconcile discrepancies and process for payment


• Monitor rates and productivity for frequent vendor activities to control maintenance costs.


• Provides general support to employees and visitors


• Web administrator for internal Sharepoint site (Owner/Champion)


• Schedule and assist with compliance of medical exams and log


• Serve on various committees to include Aloha United Way, Spill Drill Response, etc…


• Reliable and engaged in furthering organizational goals, demonstrated by maintaining high standards of personal performance, professional growth, and attendance.


• Requires overtime, after-hours and weekend hours on occasion.


• Professional behaviors that mirror our Company values of Integrity, Collaborative Innovation, Heart, and Respect for Others.


• Perform other duties as assigned

Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. [IF applicable—To comply with the regulations at this work location, successful applicants must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). Please review eligibility criteria at https://www.tsa.gov/for-industry/twic. 

Additional qualifications include:  

• High school diploma required


• Advanced business training desired


• 3 to 5 years related administrative experience in a business and/or manufacturing environment serving multiple clients preferred.  Demonstrated effective customer service skills required.


• Must have good organizational and accuracy skills. 


• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), OneNote


• Proficiency in SharePoint, SAP and Navigator preferred. 


• Highly developed business writing and verbal skills. 


• Effective interpersonal and customer service skills required.


• Typing 60wpm


• Ability to adjust work schedule to accommodate unexpected changes


• Must maintain confidentiality and act with high ethical standards


• Must have valid driver’s license and use of personal vehicle may be necessary.

About Us 

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

More Good Reasons to work for Par Pacific

Unique Culture 

There is nothing ordinary about Par Pacific -- a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific employees. We are driven, hardworking, entrepreneurial-minded professionals who love to win. If that describes you, you'll fit right in. 

Location, Location, Location 

Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The office where you'll work is in the Kapolei (Campbell Industrial Park). Located on the southwest side of O’ahu, Kapolei, named for the volcanic cone Pu’u of Kapolei, is colloquially known as the “second city.”  It is a vibrant, affluent city that is growing rapidly and is within a few miles from beautiful beaches, camp sites and adventure parks. 

Opportunistic growth strategy 

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies. 

Focused on the future

We are an energy company that has recognized the imperative and embraced the opportunity to begin the transition from fossil fuels. We are developing products that help reduce greenhouse gas emissions.

Excellent compensation and benefits 

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&D insurance, Flexible Spending Account and Employee Assistance Program.  Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program. 

Hiring Range:

The hiring range for this position is $60,000 to $74,000, plus non-discretionary bonus. The candidate selected will be placed according to his/her skills and qualifications.

Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado.  Our common stock is publicly traded on the NYSE under the trading symbol "PARR".  

Our Refineries and Logistics Operations 

We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 219 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 124,000 bpd of combined refining capacity and related multimodal logistics systems. 

Our Retail Operations 

We own and operate over 90 retail locations in Hawaii under the Hele and 76 brands and over 30 retail locations in Washington and Idaho under the nomnom brand. 

Par Pacific is an equal opportunity employer

Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information or any other status protected by applicable law.  

Note: Par Pacific will not accept calls or unsolicited resumes from third-party recruiters. All candidates are required to apply through this web posting.