Maintenance Clerk

SUMMARY:

The Maintenance Clerk is responsible for assisting the Maintenance Department by ensuring that all necessary equipment and information is readily available.

ESSENTIAL FUNCTIONS:

• Work with all plant departments to order parts and services as needed via the requisition database and AS400.  


• Work with Suppliers to obtain quotes and information to ensure that the plant has necessary parts and services to complete tasks.


• Order, receive and track maintenance supplies, parts and inventory.


• Process invoices, purchase orders and vendor paperwork.


• Reviews orders for accuracy.


• Maintain vendor relationships and implement cost savings initiatives/projects with preferred vendors.


• Record, maintain, and present cost savings initiatives.


• Receive, log and track maintenance work orders and service requests.


• Schedule maintenance tasks and coordinate with technicians, vendors and contractors.


• Update preventative maintenance schedules and assist with compliance tracking.


• Applies knowledge of parts to assist in coordinating Maintenance efforts and PM’s.


• Maintain accurate maintenance records, reports and documentation.


• Schedule, record and maintain all forklift and battery repairs, associated costs, PM’s and replacements.  


• Verify vendor services by confirming scope of work, service dates and completion of assigned tasks.


• Follow up on incomplete, delayed or unsatisfactory repairs and document resolutions. 


• Manage the Parts Program for Maintenance.  Train others as required.


• Manage and maintain vendor contracts, including tracking contract terms, expiration dates and service scopes. Follow proper approval process for all contracts.


• Verifies all relevant information in the system.


• Communicates data effectively with all parties, working closely with Purchasing and the Purchasing Systems.


• Support safety and regulatory documentation as needed.


• Perform general clerical duties such as filing, data entry, printing, etc.


• Perform other duties as assigned by supervisor.

QUALIFICATIONS: 

• 1 year minimum of Maintenance Mechanic Administrative and Buying experience and computer skills.


• High School or GED equivalent with some Technical Training or related training or experience.


• Ability to enter data and to work with all the Microsoft Programs.


• A thorough understanding of Maintenance jargon is necessary and experience in Maintenance Inventory systems is a plus


• Must have a valid driver's license.

BENEFITS:

• Medical Insurance


• Prescription Drug Plan


• Dental/Vision Insurance


• Employee Incentive Plan


• Flexible Spending Account


• Cash Accumulation Plan-401K


• Life/AD&D Insurance


• Short- Term/Long-Term Disability


• Vacation Plan


• Paid Holidays


• Employee Assistance Program


• Adoption Assistance Program


• Tuition Reimbursement


• Maternity/Paternity Leave


• Pet Insurance

SALARY:

• $40,400.00 up to $50,600.00

WORK ENVIRONMENT:

• General office setting.