Maintenance Director

Department: Maintenance

Reports To: Executive Director

Status: Exempt

Job Summary

Under the general direction and supervision of the Administrator, the Maintenance Director will be responsible for the planning, organization and supervision of the physical plant, Maintenance staff, Housekeeping staff, and Security staff in accordance with corporate policy and procedures as well as governing local and state agencies.

Duties and Responsibilities:

The following essential functions are the fundamental job duties of the position to be completed with or without appropriate reasonable accommodation.

• Diagnose and repair problems in such areas as HVAC, electrical, lighting, plumbing, major appliances, carpentry, emergency systems, flooring, hardware accessories, masonry, painting/wallpaper, water features and waste management systems.
• Establish and maintain a preventive maintenance schedule and sufficient maintenance supplies.
• Replace burned out light bulbs, paying particular attention to exit lights, overhead lights, and room call lights.
• Complete assigned service requests and repairs consistent with company operating and equipment/supply standards and in a safe and timely manner.
• Perform turn-key work as required to ensure vacant apartment homes are rent ready in a timely manner. 1`2
• Maintain customer service standards. Respond to resident requests and work with residents to minimize/resolve problems and complaints. Follow-through to ensure issue is resolved.
• Prepare and manage scheduling for Maintenance, and Housekeeping staff.
• Ensure that all assigned work is completed utilizing checklists, preventive maintenance schedule, and regular staff meetings.
• Apply all applicable HallKeen Assisted Living Communities’ Policies and Procedures such as, but not limited to, company operating and safety standards. Promote safe work practices among on-site staff.
• Ensure compliance with all federal, state and local laws, specifically Fair Housing regulations, building codes and environmental laws and regulations.
• Assist with organizing and prioritizing service requests, general maintenance, and preventive maintenance tasks.
• Execute fire safety, disaster, elopement drills and policies and maintain records in compliance with current regulations and standards.
• May supervise the work of other associates including outside contractors.
• Will be required to participate in the Manager on Duty rotation at the community to ensure management presence on weekends, and respond to on call emergencies.
• May perform other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent (GED) preferred.
• Valid driver’s license.
• 1 year experience in property management maintenance.
• Able to read and write in English as demonstrated by clear and concise written and verbal communications; the ability to read maintenance tickets and to read and understand labels on containers of maintenance related chemical, supplies and materials.
• Able to perform basic arithmetic skills such as measurement, addition, subtraction, multiplication and division in order to do basic calculations and analysis such as estimating, determining averages and percentages, and totals.
• Able to occasionally operate general office equipment such as, but not limited to, personal computer, telephone, photocopying machine, facsimile machine and postage machine.
• Able to frequently use general maintenance tools, supplies and equipment such as, but not limited to, hand tools, pressure washers, blowers, paint equipment, pool chemicals, ice removal equipment, ladders, landscaping equipment, sanders and safety equipment.
• Able to frequently handle and use chemicals and general cleaning supplies.
• Must possess basic hand tools necessary for performing maintenance related duties. Must have submitted and completed a Criminal Background check for unlicensed employees in compliance with state regulation.
• Must provide a medical certification from a licensed healthcare provider confirming that the employee is free from communicable disease including TB in compliance with state regulation at hire and annually thereafter.

Required Behavior

• Able to demonstrate a high level of service delivery; does what is necessary to ensure customer satisfaction; deals with service failures and prioritizes customer needs.
• Able to clearly present information through the spoken word; reads and interprets complex information; talks with residents, family members and customers; listens well.
• Able to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport.
• Able to work cooperatively with a group of people to achieve goals and objectives.
• Able to be tactful; maintains confidences, and fosters an ethical work environment; prevents inappropriate behavior by coworkers; gives proper credit to others; handles all situations honestly.
• Able to keep an open mind and change opinions on the basis of new information; performs a variety tasks and changes focus quickly as demands change; manages transitions effectively from task to task; adapts to varying customer needs.
• Ability to be on-call as required by work schedule.
• Able to multi-task competing priorities and perform in fast paced working environment.
• Performs duties with a sense of urgency and with a high level of accuracy.
• Maintains resident CONFIDENTIALITY to assure resident rights are protected.

Physical Demands

• Physically able to move at least 50 lbs. without assistance.
• Physically able to bend, reach, and work in small areas.
• Physically able to push and pull equipment and furnishings.
• Physically able to stand long periods of time.