Maintenance Planner

Summary

The Maintenance Planner is responsible for developing, leading, and continuously improving the company’s maintenance planning, preventive maintenance, predictive maintenance, CMMS, and processes across all assigned facilities.

This role ensures maintenance work is planned, scheduled, documented, and executed in a manner that improves equipment reliability, reduces unplanned downtime, supports safe operations, and strengthens long-term asset performance.

Accountabilities

Preventive & Predictive Maintenance Program Development

The Maintenance Planner is responsible for building and managing structured preventive and predictive maintenance programs. Key responsibilities will include, but not be limited to

• Develop preventive maintenance programs for critical plants, mobile, and support equipment.
• Identify predictive maintenance opportunities, including inspections, condition monitoring, lubrication analysis, vibration checks, and other reliability tools as appropriate.
• Establish maintenance frequencies based on manufacturer recommendations, operating conditions, equipment history, and risk.

Job Planning, Scheduling & Workflow Management

The Maintenance Planner is responsible for creating clear job plans, schedules, and maintenance workflows. Key responsibilities will include, but not be limited to:

• Develop job plans for maintenance work, repairs, outages, shutdowns, and projects.
• Define labor, materials, tools, equipment, permits, parts, and safety requirements before work begins.
• Coordinate maintenance schedules with plant operations to minimize disruption.

CMMS Implementation & Management

The Maintenance Planner is responsible for implementing, managing, and improving the company’s Computerized Maintenance Management System (CMMS). Key responsibilities will include, but not be limited to:

• Lead implementation and ongoing management of the CMMS system.
• Build and maintain equipment records, asset data, PM schedules, work orders, parts information, and maintenance history.
• Train maintenance employees, supervisors, managers, and other users on CMMS processes.

Asset Hierarchy & PM Schedule Development

The Maintenance Planner is responsible for developing and maintaining asset hierarchies and PM schedules. Key responsibilities will include, but not be limited to:

• Build asset hierarchies for plants, equipment groups, systems, components, and critical assets.
• Establish asset criticality rankings based on safety, production impact, replacement cost, failure risk, and operational importance.
• Develop PM schedules by asset type, usage, condition, manufacturer guidance, and field experience.

Safety, MSHA & OSHA Compliance

The Maintenance Planner is responsible for ensuring maintenance and project activities are performed safely and in compliance with applicable requirements. Key responsibilities will include, but not be limited to:

• Ensure maintenance work is performed in accordance with company safety policies, MSHA, OSHA, and site-specific requirements.
• Incorporate safety planning into job plans, PMs, shutdowns, and contractor work.
• Ensure proper use of PPE, lockout/tagout, guarding, fall protection, hot work, confined space, mobile equipment safety, and other applicable requirements.

SOPs, KPIs & Reporting Processes

The Maintenance Planner is responsible for developing standard processes, performance measures, and reporting tools. Key responsibilities will include, but not be limited to:

• Create Standard Operating Procedures for maintenance planning, work orders, PMs, CMMS use, and contractor coordination.
• Develop maintenance KPIs and reporting processes.
• Track and report key metrics such as PM completion, planned work percentage, downtime, backlog, schedule adherence, maintenance cost, emergency work, and work order aging.

Daily Maintenance Support

The Maintenance Planner supports the Operations’ Managers on daily maintenance activities. Key responsibilities will include, but not be limited to:

• Assists with daily maintenance priorities across assigned facilities.
• Supports operation’s leaders and maintenance teams to address urgent repairs, planned work, and operational needs.

Required Knowledge, Skills, and Abilities

The Maintenance Planner should possess the following knowledge, skills, and abilities:

• Strong mechanical knowledge in a heavy industrial, mining, aggregates, manufacturing, or similar environment.
• Knowledge of preventive and predictive maintenance practices.
• Experience implementing or managing a CMMS system.
• Ability to build asset hierarchies, PM schedules, work order processes, and maintenance workflows.
• Ability to develop job plans, schedules, budgets, and project scopes.
• Strong understanding of maintenance cost control and budget tracking.
• Ability to coordinate employees, contractors, vendors, and plant leadership.
• Practical knowledge of industrial equipment, mobile equipment, conveyors, screens, pumps, motors, gearboxes, bearings, structural steel, and related systems.
• Understanding of MSHA, OSHA, lockout/tagout, guarding, hot work, contractor safety, and industrial safety practices.

Education and Experience

Required

• High school diploma or equivalent.
• Minimum of 8 years of experience in maintenance, reliability, or heavy industrial operations.
• Experience in aggregates, mining, manufacturing, construction materials, trucking, heavy equipment, or similar industrial environment.
• Experience using or managing a CMMS system.
• Strong mechanical knowledge and practical understanding of maintenance work.
• Experience planning maintenance work, managing schedules, and coordinating resources.
• Experience managing projects, budgets, contractors, or vendors.

Preferred

• Technical, trade, or vocational training in industrial maintenance, mechanical systems, electrical systems, welding, fabrication, reliability, or related field.
• Associate or bachelor’s degree in engineering, industrial technology, maintenance management, construction management, or related discipline.
• Prior leadership experience supervising maintenance employees, contractors, or project teams.
• Experience in surface mining, sand, aggregate, cement, asphalt, concrete, or similar material handling operations.
• Experience building a maintenance program from the ground up.
• Familiarity with MSHA-regulated work environments.

Working Conditions

• Work is performed in office, plant, shop, field, and active production environments.
• Regular travel between company facilities is required.
• Exposure to industrial equipment, mobile equipment, conveyors, screens, pumps, motors, fabrication activity, noise, dust, outdoor weather, and active mining or production areas.
• Must follow all company safety policies and PPE requirements.
• May be required to support urgent maintenance or operational issues outside normal business hours.
• Must be able to work effectively in a hands-on, fast-paced, heavy industrial environment.

Physical Requirements

• The role may require the ability to:
• Walk, stand, climb, bend, stoop, and access plant, shop, and field areas.
• Inspect equipment, project sites, maintenance areas, and contractor work.
• Work around industrial machinery, mobile equipment, elevated structures, and active production areas.
• Wear required PPE, including hard hat, safety glasses, steel-toe boots, hearing protection, high-visibility clothing, and other required protective equipment.
• Occasionally lift or move materials within reasonable physical limits.
• Work in outdoor and industrial environments as needed.