Maintenance Scheduler

SUMMARY

Responsible for assessing upcoming maintenance needs, communicating downtime requirements to the Maintenance Coordinator, balancing workload across multiple shifts, and managing work requests. Additionally, the role involves overseeing the timely calibration of equipment and ensuring that all necessary parts are kitted for each work order. The successful candidate will possess excellent organizational skills, attention to detail, and the ability to collaborate with various stakeholders to enhance overall maintenance productivity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedule routine maintenance tasks for technicians, considering optimal timing and resource allocation.
• Proactively plan maintenance activities at least 2+ weeks in advance, communicating downtime requirements to the Maintenance Coordinator.
• Balance workload across multiple shifts, working closely with supervisors to ensure equitable distribution of tasks.
• Coordinate and schedule follow-up work based on completed maintenance tasks and manage incoming work requests.
• Monitor and manage past-due maintenance work, rescheduling tasks as necessary to prevent delays.
• Collaborate with inventory management to kit and organize required parts for each work order.
• Develop and maintain a schedule for equipment calibrations, coordinating with calibration teams for timely execution.

Food Safety 

Responsible and required to notify management about actual or potential food safety issues; and empowered to act to resolve food safety issues within their scope of work. If this position is vacant for any significant period of time the obligation for completion of all food safety and quality related tasks will become the responsibility of the direct manager or a qualified designee.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/ Knowledge:

Possesses all basic and some advanced skills and knowledge. Has a thorough understanding of the total process flow.

Computer Skills: 

Must have basic knowledge of a variety of computer software applications, in word processing, spreadsheets, and databases. High frequency of keyboarding/computer work required (75% of the workday).

Education:

High school diploma or equivalent required along with additional related education / training. Previous experience in maintenance scheduling or a related field. Proficiency in maintenance planning software/tools.

Physical Demands: The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle and feel objects, tools, and controls. The employee is frequently required to stand, walk, bend, and reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.