Maintenance Supervisor

Description

Essential Functions

Maintenance

• Responsible for site safety, cleanliness, and curb appeal of assigned sites. Perform continual informal inspections of the properties to ensure that they are being properly maintained, that mechanical devices are in working order, and that the environment is safe and attractive.
• Supervises or performs routine maintenance and janitorial work.
• Process maintenance work orders through completion, including sign-off by Property manager and resident as necessary. Ensure Property Manager records or place completed work orders in unit maintenance file. 
• Coordinate and prioritize work requests with Senior Property Managers and Portfolio Managers.
• Act as after-hours emergency calling service contact for assigned properties. Establish a schedule for personnel to be available for emergency maintenance coverage.
• Be available for major building system emergencies after hours, if necessary.
• Oversee all company owned laundry equipment to ensure it is operable and in good working condition. 
• Work with vendors to develop ongoing contacts.
• Ensures the update and completion of the Material Safety Data Sheets as well as other safety related inspections and reports.
• Ensures all turnover procedures are followed, and that turnovers are accomplished in a timeframe and manner consistent with PSHH standards, and the property’s budgetary goals and limitations.
• Ensures adherence to all PSHH maintenance requirements.

Projects

• Implement the Preventative Maintenance Plans as prescribed for each site. Ensure work is performed in a timely manner and documented.
• Assist the Facilities Manager as needed with capital projects.
• Suggest cost-containment measures to reduce maintenance expenses.
• Work with vendors to develop bid packages for large projects.
• During a rehab and after a rehab or new construction, coordinate with the Construction Dept and Portfolio to ensure PSHH standards are met. 
• Conduct site inspections with investors and regulatory agencies. 
• Other duties and tasks as assigned. 

Supervisory

• Schedule direct reports and ensure proper coverage at all assigned properties.
• Ensure project completion and quality of product/services provided from all vendors and contractors.
• Ensure understanding of, and compliance with, PSHH policy and procedures for all direct reports.
• Conduct annual unit and common area (both internal and external) inspections for all assigned properties.
• Attend required Property Management and staff meetings and trainings.
• Ensure direct reports are current on assigned trainings and certifications.
• Train direct reports in necessary functions.
• Assess and prioritize work requests to determine daily schedule. 

Requirements

Skill & Knowledge Requirements

• Excellent communication skills, both verbal and written, with staff and residents.
• Advanced construction or maintenance knowledge required.
• Microsoft Office and general computer proficiency required.
• Ability to operate light equipment and hand tools used in maintenance and repair required.
• Ability to develop scopes of work and develop bid packets required.
  

Experience Requirements

• At least five years of residential building maintenance or construction experience required.
• Previous management/supervision experience desired.
• Yardi or similar work order software experience required.
• Experience working with vendors required.

Education Requirements

High School Diploma or equivalent 

License/Certification Requirements

Valid CA drivers’ license, proof of car insurance, and access to a reliable vehicle

Physical Requirements

Moderate lifting, walking, use of maintenance tools and equipment, ability to bed and squat for short periods of time.