Maintenance Systems Coordinator

Role Profile 

Role Title: Maintenance Systems Coordinator 
Department: Maintenance 
Reporting to: Maintenance Manager 
Location: On site 

Role Summary 

The Maintenance Systems Coordinator is responsible for supporting the day-to-day administration and coordination of the Blue Mountain regulatory asset management system for the facility. This role helps ensure equipment records, preventive maintenance activities, calibrations, work orders, and purchasing activities are maintained accurately and in compliance with company and regulatory requirements.
This position works closely with Maintenance, Quality and Operations teams to support equipment reliability, documentation accuracy, and continuous improvement initiatives across the site. The ideal candidate is organized, detail-oriented, comfortable working with systems and data, and able to manage multiple priorities in a fast-paced manufacturing environment. 

 
Key Responsibilities 

• Maintain and manage the Blue Mountain asset management system for the site.  

• Enter and maintain asset IDs, equipment information, and supporting documentation.  

• Create, update, and close work orders within the system.  

• Support implementation and expansion of Blue Mountain functionality across departments and site operations.  

• Ensure equipment records, maintenance activities, and calibration data remain accurate and audit-ready.  

 
Preventive Maintenance & Calibration Support 

• Coordinate and manage preventive maintenance (PM) schedules within Blue Mountain.  

• Support calibration program tracking and documentation activities.  

• Monitor PM and calibration completion status and communicate overdue items to appropriate departments.  

• Assist with maintaining compliance documentation related to maintenance and calibration programs.  

 
Reporting & Metrics 

• Track maintenance and calibration metrics using Blue Mountain data.  

• Prepare and distribute routine reports related to PM completion, work orders, calibration status, and system performance.  

• Support teams by providing data for operational and compliance reporting.  

 
Purchasing & Vendor Coordination 

• Create purchase orders and enter purchasing information into the I-Purchase system.  

• Route purchase requests for management approvals and follow through on approval status.  

• Assist with setting up new vendors and maintaining vendor information within company systems.  

• Perform limited purchasing activities for maintenance and operational supplies as assigned.  

• Coordinate with vendors regarding orders, service requests, and delivery timelines.  

 
Administrative & Cross-Functional Support 

• Work closely with Maintenance, Engineering, Quality, and Operations teams to support site objectives.  

• Assist with document organization and recordkeeping for maintenance and compliance activities.  

• Identify opportunities to improve system usage, workflows, and reporting processes.  

• Support audit readiness by maintaining organized and accurate records.  

Please note that this job description is not exhaustive and the role holder may be required to undertake other relevant duties commensurate with the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve. 
  

Competencies Required for the Role 
EFFECTIVE COMMUNICATION
– Is the ability to convey information to another effectively and efficiently, to listen - help facilitate sharing of information between people. It is about understanding the emotional intention behind the information.  The ability to express oneself clearly in conversations, confirm understanding, communicate using data and facts.  Exhibit willingness to listen and show respect for oneself and others in interactions with others. Express oneself clearly in verbal and business writing. 
FOSTERING COLLABORATION/TEAMWORK - is the ability to work jointly with others or together especially in an intellectual endeavor; the ability and desire to work cooperatively with others on a team; as a team leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together. Builds partnerships for global performance.  Respects others.  

CUSTOMER FOCUS
– The ability to demonstrate concern for satisfying one’s external or internal customers. Identifies and prioritizes customer needs and recognizes constraints. Seeks to find out more about customers and provide better service.  Is professional, reliable and delivers on promises.  Brings a competitive focus to customer. 

RESULTS ORIENTATION – The ability to focus on the desired result of one’s own department’s work, setting challenging goals, focusing on the goals, and meeting or exceeding them. 

INITIATIVE - Identifying what needs to be done and doing it before being asked or before the situation requires it.  
 

Qualifications & Experience 

• Associate degree, technical training, or equivalent work experience preferred.  

• Previous experience working with CMMS, Blue Mountain, maintenance systems, purchasing systems, or regulated manufacturing environments preferred.  

Desirable 

• Experience in pharmaceutical, food, medical device, or GMP-regulated environments is a plus.  

 
Skills  

• Strong organizational and administrative skills.  

• High attention to detail and accuracy.  

• Comfortable learning and navigating software systems and databases.  

• Ability to manage multiple priorities and deadlines.  

• Strong communication and follow-up skills.  

• Proficient in Microsoft Office applications, especially Excel.  

• Ability to work independently and collaboratively across departments.  

What We Offer 

• Health Insurance (medical, dental, vision)      

• 401(k) plan for retirement savings 

• Paid time off (vacation, sick leave, holidays) 

• Life insurance 

• Employee assistance program 

• Expected Hourly Range: $24 - $28/hr , DOE
  

About Bimeda 

Bimeda is a leading global innovator, manufacturer and marketer of veterinary pharmaceuticals and animal health products and has over half a century’s experience in providing science-driven solutions to optimize the health, wellbeing and productivity of the world’s animals. 

Bimeda’s global innovation program sees eight state-of-the art R&D centers across four continents collaborate on an enviable product development pipeline which anticipates the ever-evolving needs of the animal health industry. 

Bimeda’s nine manufacturing facilities across seven countries allow the company to manufacture a broad range of preventative, curative and nutritional products including sterile injectables, vaccinations, nutritional boluses, feed additives, tablets, water-soluble powders, pastes and non-sterile liquids. 

Globally, the company focuses on the development, manufacture and commercialization of quality Bimeda-branded products while also being the partner of choice for contract manufacturing and R&D services for prominent companies within the animal health industry. 

More info at www.bimedacareers.com 

Bimeda is an equal opportunity employer committed to fostering a diverse workforce. All qualified applicants will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.