Major Gifts Program Coordinator

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Overview

Reporting to the Program Manager, the Program Coordinator provides advanced support to frontline fundraisers in the Major Gifts unit within the Office of Development, conducting writing, research, data analysis, project coordination, and assisting with special events. Primary responsibilities include drafting a wide variety of written materials, including comprehensive individual donor briefings, gift proposals, stewardship reports, and internal and external correspondence that conforms to the style and voice of the sender; conducting research on individuals, corporations, foundations, and institutions using databases, internet search engines, office files, and other resources; designing, developing, and producing ad hoc reports and analyses through database queries and Excel report manipulation, utilizing our primary Blackbaud alumni database; assisting with the coordination of high-level special events, including donor-hosted events and celebrations of special initiatives; tracking and producing donor stewardship to ensure donors receive ongoing communication regarding the impact of their gifts to Yale, including creating customized stewardship reports and other touches; and serving as an internal liaison for gift officers to other departments as necessary. The Principal Responsibilities listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.

Required Skills and Abilities

1. Exceptional communication skills with special emphasis on advanced writing ability and editing. Ability to communicate effectively with top-level donors and Yale faculty/administrators and to initiate and complete tasks with minimal supervision. Writing sample required at time of interview.

2. Demonstrated organizational and research abilities with strong attention to detail, including analyzing large volumes of information from disparate sources and synthesizing in a cogent and concise form.

3. Proficiency with MS Word and Excel. The ability to conduct data analysis and work with financial information. Knowledge of PowerPoint, database software, and Adobe Acrobat.

4. Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in a time-constrained environment. Professionalism, maturity, and an ability to maintain strict confidentiality.

5. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Ability to demonstrate and promote a positive, “can do” attitude via helpfulness, teamwork, and support for others.

Principal Responsibilities

1. Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreement, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University’s development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

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Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.