Manager Fiscal and Business Admin

Organizational Summary:

The College of Arts and Sciences is the intellectual heart of the University of South Florida. We are a community of teachers and scholars united in the belief that broadly educated people are the basis of a just, free, and prosperous society. By focusing on the big questions facing all of humanity, we prepare students for successful, socially responsible personal and professional lives. By conducting innovative, interdisciplinary research and scholarships, we advance knowledge in ways that prepare us to address complex social and scientific problems and enhance the quality of life for people and communities.

There are 28 departments and 27 centers and institutes within the College of Arts and Sciences.  These areas comprise of approximately 700+ faculty members and 200 staff plus many OPS and student employees. 

Position Summary:

This position manages business support services and oversees administrative and fiscal requirements for the College within the department. The responsibilities of this position will include administrative management of some or all of the following: purchasing, budgetary planning, space allocation and utilization, fiscal and administrative compliance, and search coordination.

This position will report to the College of Arts & Sciences, Dean's Office and will assist various departments.

• Hire, train, motivate, and coach the performance of assigned staff members to meet the administrative goals and requirements of the unit.
• Monitor budgets and review budget records for multiple funding sources. Prepare budget reports and projections for review.
• Manage the financial administration of auxiliary, grant and contract, overhead, salary rate, concession and related USF Foundation funding sources.
• Fulfill the purchasing and procurement requirements for the unit. Ensure appropriate signatures and approvals are obtained for all purchases.
• Manage cash collection operations to ensure appropriate segregation of duties, and compliance with university policies.
• Serve as an administrative representative for the unit on division, college, campus or university- wide or committees and work groups.
• Develop and implement business and fiscal processes to ensure compliance and good stewardship over University resources. Must remain up-to-date with changes in University, state, federal or sponsoring agency policies and regulations.
• Coordinate human resources related issues including hiring needs, rate planning, salary increases, promotions, and routine terminations.
• Coordinate recruitment efforts with hiring managers, serving as liaison with DIEO and the Division of Human Resources. Review applicant information, schedule and participate in interviews, facilitate search committee meetings.
• Ensure timely and accurate administration of payroll, timesheets, certification, leave administration, etc.
• Manages and/or participates in special projects and analysis work, such as physical moves, reorganizations, institutional effectiveness plans, development of unit metrics, and specialized research related to the function of the unit.
• Advise unit administrator concerning business operations and funds available for programs, departments and projects.
• Perform other duties as assigned.

Minimum Qualifications:

This position requires a Bachelor’s degree in Accounting, Finance, or Business Administration or other field directly related to the position’s specific responsibilities and four years of professional business experience; or a Master’s degree in the same fields and two years of experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.