Manager of Outreach and Education

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what. 

In support of PPCWNY’s mission, the Manager of Outreach and Education provides leadership and coordination of one or more of the organization’s education and outreach programs: community/adolescent education (e.g., In Control), rape crisis (e.g., RESTORE), and special prevention programs (e.g., Free Access/Family Planning Extension Program), and other community education-based programs offered across an eighteen-county region or within a specific geographical area. This position also leads a team of educators and trainers to conduct programming advancing sex education, youth development, public outreach and improving access to healthcare services in areas where barriers to access exist. These functions are performed with the collaboration of many community partners and schools. 

Essential Functions

Planning and Budgeting

• In collaboration with the Director of Finance, prepares the program budget and analyzes the expenses compared to budget; makes projections for quarterly updates; prepares complete and timely internal and external reports as scheduled (monthly, quarterly and annually) to funders and/or regulators regarding the programs that his/her team manages 
• Works with the finance team to problem solve financial management issues (grant preparation, modification, reconciliation, and reporting to grantors, etc.)
• Plans, implements, and evaluates education and outreach programs and works in collaboration with the staff to devise the work plan and monitor the budget for each funded grant
• Ensures appropriate checks and balances are in place to properly control and monitor grant funding and expenditures 
• Designs, implements, and evaluates specific outreach activities/programs to meet the needs of a diverse population and/or geography. This activity includes identification of opportunities where Planned Parenthood programs/services could be marketed (fairs, health fairs, college events, concerts, etc.) 
• Collaborates with the entire Strategic Programs team on the development and/or revision of grant applications (e.g., CAPP, Title X, WNY TPP, OVS, SANE, Enough is Enough, NYSCASA) 

Functional Oversight

• Accountable for the development and maintenance of all educational materials used by direct reports to ensure quality (accuracy), consistency, and compliance

Team Management

• Leads a team of educators and trainers to conduct programming advancing sex education, youth development, public outreach and improving access to healthcare services in areas where barriers to access exist.
• Works in collaboration with a representative from Human Resources in the screening, selection and training of team members who cover all eighteen counties
• Creates/maintains a safe and welcoming environment where all team members are challenged, recognized and supported
• Provides oversight, direction, and development for the professionals who directly work in their Education and Outreach area
• Offers mentoring and guidance to team members on problem solving techniques related to program development, client issues and volunteer coordination.
• Supervises and writes annual performance evaluations for team members. Provides ongoing coaching to all direct staff
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Community Relations

• Establishes solid community presence through the development of networks and linkages with community partners and stakeholders
• Leads and/or participates in community events and serves on appropriate committees internally and externally 

Other Accountability Activities

• May participate in organization committee work, as appropriate (e.g., accreditation, Title X, CAPP)
• May need to act as back-up for program presentations and/or education
• In the absence of the Vice President, Programs, may serve as the spokesperson on outreach efforts and results; may represent the organization at appropriate conferences
• Participates in affiliate initiatives: including but not limited to, New Hire Orientation, , program fundraising events, newsletters, etc.
• Performs other duties as assigned
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Qualifications

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education:

• Bachelor’s degree in Human Services, Social work, Health Education or a related field.

Experience:

• Previous work experience in a Planned Parenthood organization preferred
• Minimum of 3 years of leadership experience in the field of Education and Outreach activities
• Experience working with youth preferred. 

Knowledge, Skills, & Abilities:

• Proficiency with Microsoft Office (specifically, Word, Excel, PowerPoint, Outlook) needed
• Must have the ability to make formal and informal presentations to a variety of audiences. Experience networking and public speaking in regards to promoting agency services. 
• Must have excellent communication skills (verbal and written)
• Exceptional organizational skills while working independently and handling multiple priorities.
• Proven ability in managing funds and resources across several large-scale initiatives.
• Must be able and willing to work a flexible schedule and travel to other sites as necessary
• Must have reliable transportation and a valid NYS driver’s license not in jeopardy of being revoked 
• Planned Parenthood seeks individuals who have demonstrated experience building an inclusive and respectful organizational culture that leverages diversity
• Demonstrates a commitment to respecting and learning about the cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendors
• Planned Parenthood seeks candidates who are proficient in two or more languages

Working Conditions

• Standard health center, office, community and school environments
• May experience visual fatigue working at computer with potential extended periods of sitting
• Well-lit/ventilated

Physical Requirements

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation
• Ability to travel to all agency locations as assigned

Work Schedule

This is a full-time, 40 hour a week, position; regular schedule will be Monday – Friday with occasional evenings and weekends.

Benefits & Compensation

At PPCWNY, we are committed to equitable compensation practices and transparency. In alignment with these efforts, the pay for this position ranges from $59,467.20 to $68,868.80 per year. Actual compensation will be determined by experience and other factors permitted by law.

In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!