Manager of Procurement

Job Summary:

Under the general supervision and direction of  Vice President of Finance develops and executes the purchasing & inventory strategy for the affiliate.

Essential Functions: 

Develops and executes sourcing strategies, to achieve the most effective purchasing actions and cost control; manages activities of the purchasing including research, evaluation, acquisition and logistics of materials, parts, supplies and printing services for the organization.  Ensures organization’s supply needs are procured at the optimal price and delivery schedule while maintaining lowest possible inventory levels.  Directs team in bid solicitation; negotiates and maintains local contracts; coordinates the purchase of medical and office equipment; provides budgetary and cost analysis to the leadership team. Manages the purchasing department and contributes to the team effort of the organization thereby ensuring quality care and services for clients and achievement of mission goals. 

Major Responsibilities:

Determines overall purchasing philosophy and develops sourcing strategies to achieve the most efficient and cost effective solutions for the organization.

Evaluates and analyzes vendors, products, processes and procedures to ensure cost and performance standards are achieved.   Maintains relationship with vendors and develops new sources and vendor relationships as appropriate

Manage the end-to-end vendor lifecycle, including sourcing, negotiation, onboarding, and performance management (if necessary).

Oversees the process for obtaining supplies, services, and equipment by directing procurement and contractual services.

Establishes maximum inventory levels and reorder quantities; reviewing supply requisitions for authorization and/or unusual usage; conferring with vendors;

Evaluates purchasing & accounts payable software to make improvements or system change recommendations.

Assists affiliate in establishing formulary and performing financial analysis by maintaining current and accurate file of contraceptive supply prices and inventory turns; monitors affiliate contraceptive usage trends; develops strategies for purchasing and inventory decisions; collaborates to formulate and administer contraceptive strategies.

Maintains quality of supplies, discussing defective or unacceptable goods, equipment with users, vendors and others; determining source of trouble; resolving disputes.

Assists VP of Finance in compliance or regulatory issues regarding purchase registration, use, and cost of special regulatory priced products.

Applies regulatory and legal requirements to the purchasing function, such as ensuring that vendors exclude debarred individuals or entities, as required under our federally funded contracts.

Prepares procurement and usage reports by collecting and analyzing cost, quality, user, vendor, and other information.      

Works with various departments to procure necessary items for new locations and evaluates disposition of items in exiting locations.

Coordinates between equipment vendors, and various departments to ensure space, equipment, and delivery/pickup timing are in synch.

Coordinates with the organization’s leadership to provide products to support organization operations; serves as resource regarding inventory acquisition and management.  

Handle accounts payable responsibilities for procurement in tandem with Finance.

Affiliate wide expectations:

Adheres to the PPGR code of conduct and all policies, procedures and protocols.

Demonstrates and maintains a high degree of professionalism.

Takes action to support the affiliate’s commitment to equity, diversity and inclusion.

Supports and acts in accordance with the PPGR customer service standards.

Values continuous learning and seeks ongoing training and development.

Education:

BA/BS degree or equivalent.

Masters degree preferred.

Experience:

Working knowledge of multiple requisitions, purchase orders, inventory management and accounts payable systems.

Experience implementing new procurements, requisitions, and inventory management software systems.

Strong inventory management skills including cycle counting

Working knowledge of accounting and finance reporting

Working knowledge of accounts payable functions

Working knowledge of Epic

Excellent verbal and written communication skills

Strong leadership skills; effective change manager and commitment to process improvement.

Five+ years of accounts payable experience

Ten years+ of purchasing experience

Five years + supervisory experience

Strong computer skills; Inventory software experience; Slingshot software experience is preferred.

License:

Current driver’s license and proof of insurance.