Marketing and Admissions Assistant - School of Medicine

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Marketing & Admissions Assistant - School of Medicine

This position supports key operations within the Office of Admissions by contributing to program development, policy input, and strategic objectives related to admissions, student wellness, and alumni and premed relations. The role assists in administering the Medical Society and the Summer Premed Research Internship (SPRI) program, including membership tracking, governance support, communications, and coordination of conferences and leadership meetings. Additionally, it collaborates with the Director of External Relations and the Admissions team to create recruiting materials and support website development and maintenance that aligns with the mission of the BYU School of Medicine to “provide a spiritually grounded and scientifically rigorous education for physicians who will minister to God’s children throughout the world as healers, teachers, researchers, leaders, and disciples of Jesus Christ.”

This position also provides administrative support to the Director and Dean of Admissions, including scheduling recruitment activities, coordinating meeting logistics, scheduling travel, and creating presentations. It exercises independent judgment in managing daily priorities, planning events, and making recommendations for marketing materials, while referring policy exceptions, major financial decisions, and final determinations on business objectives and policy creation to senior leadership.

What you will be doing in this position

Admissions Program Development

• Contribute to preparation for short and long-term business objectives related to the office of Admissions, including integrated curriculum, international enrollment, and premed support programs.
• Support the development of policies related to admissions and student wellness.
• Support facility planning for admissions and student experience.

Medical Society & Premed Program Administration

• Assist with developing the Medical Society, including tracking membership, assisting with bylaws, and managing communications with members and leadership.
• Coordinate logistics and prepare materials for Medical Society conferences.
• Do prep work and logistics for medical Society Leadership meetings.
• Help facilitate logistics related to running the summer premed research internship (SPRI) program.

Marketing

• Coordinates with the BYU School of Medicine Director of External Relations and Admissions team to:
  • Create recruiting materials for the Medical Society and the School of Medicine.
  • Contribute to website development and maintenance for the School of Medicine.

Administrative Assistant

• Assist with scheduling and coordinating the logistics of recruitment activities and other meetings.
• Develop presentations for the Associate Dean of Admissions.
• Assist with travel arrangements, spend authorizations, and expense reports as needed.
• Other responsibilities and assistance to the Director and Dean of Admissions as needed.

What qualifies you for this role

Education/Experience

        Minimum Required:  

• Bachelor’s degree or five years of experience as an administrative/executive assistant, events coordinator, or the equivalent combination of education and experience.

        Preferred:

• Bachelor’s degree and five years of administrative support experience.
• Experience with Medical Education and/or Marketing.

Skills, abilities, knowledge, licenses, certifications:

        Required:  

• A firm commitment to BYU
• Positive attitude
• See tasks to completion, ensuring stakeholder needs are addressed and met in a timely manner
• Collaborative mindset, working together to foster collaboration and mutual success
• Work in-person, Monday-Friday during normal business hours
• Professional written and verbal communication skills
• Critical thinking
• Problem solving
• Anticipate needs and take initiative on projects
• Microsoft Office Suite software
• Exceptional organizational skills
• Attention to detail
• Maintain strict confidentiality with sensitive information and documents
• Ability to travel on occasion

        Preferred:

• Extensive knowledge of university organization, infrastructure, policies, procedures, and key personnel
• Knowledge of relevant university information systems (HR, finance, etc.)
• Project management skills

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $22.50-$29.25

**If the job has a post-end date, the last day to apply is the day before by 11:59 pm MST. If the job doesn’t have a post-end date, the job could close at any time on any day**

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!