Marketing and Communications Admin Assistant (Hybrid)

Summary

Be a member of the Marketing and Development Division, an energetic and innovative team at Toastmasters International World Headquarters! As the Administrative Assistant, your main duties will be to provide administrative support to the Chief Marketing and Development Officer, as well as to the division as needed. We are looking for someone who is outgoing, creative, and has the ability to work well with team members at all levels, Toastmasters members, and vendors.

Description

• Oversee administrative duties in the office to ensure the department is operating smoothly.


• Support the Chief Marketing and Development Officer on a variety of tasks (scheduling appointments, maintaining calendars, etc.).


• Organize meetings, including meeting invites, note-taking, meeting room setup, etc.


• Plan office events for approximately 40 team members and design team-building activities.


• Serve as a spokesperson for the department when interacting with other departments, Toastmasters members, and vendors.


• Handle sensitive information in a confidential manner.


• Maintain billing statements, submit for reimbursement, and reconcile monthly variance reports.


• Communicate with staff and members via email and Microsoft Teams.


• Assist on project planning with spreadsheets.


• Handle all aspects of travel: reservations, itineraries, event registration, and expense reports.

Knowledge and Skills

• Excellent communication skills, both verbal and written.


• Must be able to work on a team, as well as independently, and contribute to multiple projects.


• Data entry experience with proven speed and accuracy.


• Project management and time management skills.


• Strong analytical and organizational skills.


• Ability to accept and adapt to change.


• Team player with a positive attitude.


• Non-profit or customer/member support experience a plus.

Requirements

• Intermediate to advanced Microsoft Office skills.


• 3–5 years administrative assistant experience preferred.

This position is accepting applications until 2/1/2026.

Compliance with all company policies, including but not limited to the company’s COVID-19 vaccination policy and testing and face-covering policy, is a condition of employment. You must be able to connect to a reliable internet service to perform all job duties when working from home. Work authorization is required, and sponsorship is not available. Candidates must be legally authorized to work in the U.S.

This is a hybrid role, with some days remote and some days on-site (typically 3 per week) in our office at 9127 S. Jamaica St., Englewood, CO 80112. When working in the office, we follow CDC guidelines.

Join Toastmasters!

We offer a competitive salary and benefits package: Medical, Dental, Vision, Life, Short and Long-Term Disability Insurance, 401(k) Retirement Plan with a match, along with 15 days of paid Vacation, 10 paid Sick days, and 12 paid Holidays.

A close-knit culture and steady work/life balance are tantamount to success at Toastmasters International. The educational nonprofit strives to cultivate an upbeat, prolific workforce through valued benefits, such as complimentary coffee and tea bar, employee-focused events/lunches, and prize-winning contests.

The company-wide camaraderie can be felt in the sleek breakrooms and wide-open workspace, which face large windows and let in a lot of light and positive energy in a LEED-certified building. Holidays are important here: in addition to 12 paid holidays per year, the company encourages monthly potlucks, Halloween costumes, department decorations, and making merry at year’s end.

Smart casual is the dress code, which means you can wear jeans with a nice shirt and shoes. Toastmasters' employees are welcome to become Toastmasters members with free membership and an on-site company club.

Wellness is a focal point throughout the year, highlighted by events, including our annual Toastmasters International 5K Run/Walk!

Find out how Toastmasters incites a sense of community – Learn more today!

Principals only. Recruiters, please do not contact this job poster.