Marketing and Proposal Coordinator

Location: [Insert Location] 

Division: Business Operations | Department: Marketing 

Reports to: Marketing Director 

Classification: Full-Time | Non-Exempt

Are you a detail-driven communicator with a knack for storytelling and a passion for making things happen? Do you thrive in fast-paced environments where collaboration, creativity, and purpose come together? If so, we want to meet you.

At Barry Isett & Associates we don’t just respond to opportunities, we create them. As a Marketing & Proposal Coordinator, you’ll be at the heart of our business development efforts, helping shape the proposals and marketing materials that win work and build lasting partnerships. You’ll work alongside a team that values innovation, integrity, and impact, and you’ll play a key role in showcasing the multi-disciplinary services that make us stand out.

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What You'll Do

As our Marketing & Proposal Coordinator, you’ll be the connector between strategy, storytelling, and execution. You’ll collaborate across departments to bring our brand and proposals to life. Here's how you'll make an impact:

· Lead Proposal Development: Coordinate and produce proposals from kickoff to delivery, ensuring compliance with client requirements and deadlines.

· Craft Winning Content: Develop resumes, project descriptions, and qualifications packages that highlight our expertise and align with client needs.

· Support Interviews & Presentations: Assist in preparing interview materials and coaching teams to deliver confident, compelling presentations.

· Maintain Content Libraries: Keep our resume, project, and boilerplate libraries fresh and organized for easy access and reuse.

· Manage CRM Data: Update and maintain our CRM system (Deltek Vantagepoint) with accurate pursuit and client information.

· Conduct Research: Dive into client intel, market trends, and competitor insights to support strategic pursuits.

· Digital Marketing Support: Help update our website, contribute to social media efforts, and support other digital initiatives.

· Leverage AI Tools: Use AI-powered platforms to streamline content creation and ensure consistency and compliance.

· Coordinate Marketing Materials: Assist in the development of brochures, presentations, and other collateral that reflect our brand and capabilities.

· Collaborate Across Teams: Work closely with technical staff, leadership, and marketing colleagues to align messaging and strategy.

· Travel Occasionally: Attend industry events, client meetings, or team gatherings as needed (valid driver’s license required).

What We're Looking For

• High school diploma (additional education a plus!)
• Experience with CRM systems like Deltek Vantagepoint
• Familiarity with government and private sector proposal formats (SF-330 experience is a bonus)
• Strong writing, editing, and organizational skills
• Ability to juggle multiple deadlines and collaborate across teams
• Valid driver’s license for occasional travel

Why You'll Love Working Here

We’re more than a workplace, we’re a community. Our culture is built on trust, transparency, and a shared commitment to excellence. We celebrate wins together, learn from challenges, and support each other every step of the way. We believe in showing up with purpose and passion and finding balance in all we do. As an employee-owned company, we all play a pivotal role in shaping the outcome of our growth. 

Perks & Benefits

• Employee Stock Ownership Plan
• Professional development opportunities/tuition reimbursement 
• Flexible work environment
• Health & safety programs
• PTO

Ready to make your mark? Apply now and help us shape the future, one proposal at a time.