Marketing & Sales Support Coordinator (Tradeshow & Events)

About Vogelsang USA

Vogelsang USA, Ltd. is a globally recognized leader in positive displacement pumps, in-line grinders, and advanced fluid handling solutions. Our innovative products serve customers across industrial, municipal, agricultural, wastewater, transportation, biogas, and OEM markets. We are committed to delivering reliable, high-performance technologies backed by exceptional customer service and technical expertise.

As we continue to grow, we are seeking a highly organized and detail-oriented Marketing & Sales Support Coordinator to support tradeshow coordination, in-house customer events, sales administration, and general office operations. This role is ideal for someone who thrives on organization, enjoys coordinating multiple projects, communicates effectively across teams, and takes pride in ensuring every detail is executed successfully.

This position is based in our Ravenna, Ohio office and does not require regular travel to trade shows.

Position Summary

The Marketing & Sales Support Coordinator plays a critical role in supporting the Sales and Marketing teams by coordinating tradeshows, customer training events, marketing logistics, and administrative activities. This individual will manage project timelines, communicate with vendors and internal stakeholders, organize event materials, maintain accurate records, and provide day-to-day administrative support that helps keep projects moving efficiently. Success in this role requires exceptional organizational skills, strong follow-through, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Tradeshow & Event Coordination

• Coordinate the planning and execution of company tradeshows, customer events, and training programs.
• Manage tradeshow projects using the company's project management system.
• Coordinate logistics with event organizers, vendors, freight brokers, contractors, Regional Sales Managers (RSMs), distributors, and internal departments.
• Organize marketing materials, promotional assets, booth equipment, shipping, and returns.
• Gather and maintain event documentation, schedules, and project timelines.
• Assist with troubleshooting event-related issues to ensure successful execution.
• Support tradeshow preparation without regular onsite attendance or travel.

In-House Customer Events

• Coordinate customer and partner training events hosted at the Ravenna facility.
• Manage registrations, hotel accommodations, catering, supplies, and event logistics.
• Communicate with guests and employees to ensure all event requirements are met.
• Serve as the onsite host by greeting visitors, staging meeting spaces, supporting event activities, and assisting with cleanup.

Sales & Administrative Support

• Provide administrative support for Sales and Marketing initiatives.
• Enter and maintain customer contacts and prospect information in company systems.
• Print brochures, manuals, and other marketing materials using in-house production equipment (training provided).
• Assist with distributor contract administration and document coordination.
• Schedule maintenance for company vehicles, trailers, and related equipment.
• Maintain organized records, files, and documentation related to marketing, events, contracts, and equipment.
• Support communication between Sales, Marketing, Service, distributors, vendors, and other internal teams.
• Assist with general office administration and special projects as assigned.

Qualifications

• Associate's or bachelor's degree preferred, or equivalent combination of education and experience.
• Previous experience in administrative support, marketing coordination, sales support, event coordination, or project coordination preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work effectively across multiple departments.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience working with ERP, CRM, or project management software is highly desirable.
• Comfortable learning new technology systems and digital tools.
• Self-motivated, dependable, and proactive with strong follow-through.

What You'll Bring

• A customer-focused mindset.
• Excellent planning and coordination abilities.
• Strong problem-solving and organizational skills.
• A collaborative approach to working with internal teams and external partners.
• The ability to stay organized and productive while managing multiple priorities.

Why Join Vogelsang USA?

At Vogelsang USA, you'll join a collaborative team that values innovation, quality, and continuous improvement. We offer the opportunity to work with industry-leading technology while supporting meaningful projects that contribute to the success of customers across a wide range of industries. If you enjoy organization, coordination, and making complex projects run smoothly, we'd love to hear from you.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Time Off (Vacation, Sick & Public Holidays)