Marketing Coordinator

Description

Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.   

SUMMARY: We are seeking a Marketing Department Coordinator who will provide essential operational and administrative support to our marketing team. This role is a unique blend of administrative tasks, promotional logistics, and light production management—ideal for someone who enjoys variety, takes initiative, and keeps things moving behind the scenes.

This person will assist the Director of Marketing and the broader team by keeping materials flowing, timelines tracked, and departments aligned. Your contribution will be essential in helping the team stay organized and meet the shifting needs of every auction category.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane 

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Daily Pay: Access your pay when you need it! 

COMPENSATION: Commensurate based on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Operations & Logistics

• Create, maintain, and distribute auction room and hallway posters
• Manage promotional item inventory and reorder as needed
• Coordinate promo item shipments for events, offices, and shows

Administrative Support

• Receive, sort, and distribute daily mail
• Order and manage office supply inventory for the department
• Code and track invoices and assign costs to appropriate job tickets
• Support the Director of Marketing with scheduling and general admin duties
• Create certificates of authenticity as requested

Marketing & Production Coordination

• Assist in producing marketing materials for various categories and campaigns
• Create event collateral, especially for Appraisal Days and special initiatives
• Help track marketing timelines and collaborate on scheduling across departments
• Monitor and help manage internal marketing calendars to ensure deadlines are met
• Act as a secondary point of contact for cross-departmental coordination efforts

Requirements

What You’ll Bring:

• Strong organizational and time management skills with the ability to juggle multiple priorities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with project management software such as Robohead or similar tools (a plus)
• Ability to work independently with minimal supervision and take ownership of responsibilities
• Positive attitude, team-oriented mindset, and a willingness to receive and act on feedback
• Strong communication skills and comfort collaborating with stakeholders across the company
• Experience in production management or coordinating complex timelines is a plus

Bonus if you have:

• Prior experience in marketing coordination, project management, or admin support
• Familiarity with creative processes, marketing materials, and content production
• Passion for collectibles, luxury goods, or the auction industry

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE