Marketing Coordinator / Executive Assistant to the COO

Job Title: Marketing and Outreach Coordinator

Reports To: Chief Operating Officer

Department: Human Resources

Status: Full-Time

Location: Lincoln, NE 

Position Summary

The Marketing Coordinator/Executive Assistant to the COO provides administrative, marketing, project coordination, and executive support to the Chief Operating Officer (COO) and A Blessing of Hope Family Services, LLC (ABOH). This position requires strong organization, time-management, communication, creativity, professionalism, and the ability to manage multiple projects while maintaining confidentiality and attention to detail.

Essential Duties and Responsibilities

Executive & Administrative Support

• Assist with the organization of the COO’s weekly calendar, meetings, appointments, and priorities.


• Maintain excellent time management, scheduling, follow-up, and project coordination.


• Provide the COO with a weekly update on the status of assigned projects, upcoming events, outstanding needs, and items requiring attention.


• Assist with planning and organizing All Staff meetings, employee celebrations, recognition events, and other company-wide activities.


• Assist with coordination with other ABOH departments to identify operational, staffing, promotional, and resource needs and communicate those needs to the COO.

Office & Operational Coordination

• Coordinate the ordering and setup of operating supplies and furnishings for new and existing ABOH offices, including signage, locks, furniture, office supplies, painting, and other facility-related needs.


• Obtain and present budget-conscious purchasing options, including the specific item, price, and proposed vendor/source, for COO review and approval.


• Ensure all purchase requests are submitted to and approved by the COO prior to any purchase being made.


• Assist with coordinating vendors, deliveries, installations, and other office setup needs.


• Monitor projects and follow up to ensure tasks are completed timely and appropriately.

Marketing & Community Engagement

• Coordinate promotional meetings and outreach with DHHS caseworkers throughout Nebraska.


• Develop and distribute promotional emails to caseworkers, community providers, and other professional partners.


• Create and coordinate brochures, flyers, promotional materials, and other marketing resources for ABOH programs and services.


• Create social media content, including Reels, TikToks, and other promotional or educational content, consistent with ABOH’s professional image.


• Organize and coordinate community engagement events, outreach opportunities, and promotional activities.


• Work collaboratively with ABOH departments to develop marketing materials that accurately represent their programs and services.


• Assist departments in identifying opportunities to increase awareness and utilization of ABOH services.

Professionalism & Workplace Expectations

• Maintain professional, respectful, and friendly relationships with ABOH employees, clients, community partners, vendors, and other professional contacts.


• Maintain a high level of integrity, honesty, discretion, and confidentiality in all responsibilities.


• Refrain from participating in workplace gossip, negativity, or conversations that undermine coworkers, supervisors, leadership, or the organization.


• Represent ABOH in a positive and professional manner both internally and within the community.


• Demonstrate good judgment, accountability, reliability, and follow-through.


• Communicate concerns, challenges, and operational needs appropriately through established supervisory channels.


• Maintain a solution-focused and team-oriented approach to daily responsibilities.

Core Competencies

• Excellent organization and time-management skills


• Strong written and verbal communication skills


• Creativity and attention to detail


• Ability to manage multiple projects and competing priorities


• Budget-conscious decision-making and purchasing practices


• Professionalism and strong interpersonal skills


• Ability to work independently while maintaining communication with the COO


• Strong follow-through and accountability


• Ability to maintain confidentiality and exercise sound judgment


• Commitment to ABOH’s mission, values, and professional standards


• Proficiency with social media platforms and social media management tools, including Facebook, Instagram, TikTok, and other applicable platforms


• Proficiency with Canva for creating flyers, brochures, social media graphics, presentations, promotional materials, and other visual content


• Working knowledge of video editing and content creation tools, such as CapCut, Adobe Express, or similar platforms, for creating Reels, TikToks, and other short-form video content


• Working knowledge of graphic design and photo-editing software, such as Adobe Photoshop, Adobe Illustrator, or similar programs


• Familiarity with email marketing and communication platforms, such as Mailchimp, Constant Contact, or similar software


• Familiarity with social media scheduling and analytics tools, such as Meta Business Suite, Buffer, Hootsuite, or similar platforms


• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams


• Ability to learn and effectively utilize new technology, software, and digital marketing tools as needed

Benefits

Full time Benefits:

• Health Insurance (70% premium covered by employer + 50% premium for their families)


• Dental insurance


• Vision Insurance


• Sick time off  - 7 days accrued per year


• Paid vacation - 10 days accrued per year


• Holiday Pay (4 holidays/yr)


• 401K + Matching


• 100% paid familial leave after one year of employment- 6 weeks paid

Required Availability

Monday-Friday 8-5; with occasional weekend availability