Marketing Coordinator (On-site)

Description

Job Purpose: Lucas Oil is seeking a highly organized and energetic Marketing Coordinator to support the marketing department specifically in the area of brand activation & ticketing coordination to support key elements of our brand marketing efforts. This role plays an important part in executing on-site sponsorship activations, managing ticket distribution, and helping deliver memorable hospitality experiences.

This entry-to-mid-level position is ideal for someone who is detail-oriented, service-minded, and eager to grow within a fast-paced, high-visibility marketing environment. The Coordinator will support events, promotions, ticket tracking, and brand experience initiatives across all Lucas Oil marketing and initiatives.

Duties: 

Event & Activation Support:

• Assist in the planning and execution of brand activations at events.
• Help coordinate logistics including event setup/takedown, signage, promo items, and staffing needs
• Represent Lucas Oil on-site to support brand visibility and fan engagement
• Support internal and partner teams to ensure activations run smoothly and on-brand

Ticketing Coordination:

• Assist with the allocation, tracking, and distribution of tickets through Lucas Oil’s ticketing software platform TicketManager
• Maintain up-to-date records and ticket usage logs
• Communicate with internal stakeholders and partners to ensure timely and accurate ticket delivery
• Provide guest service support as needed for VIP and general ticket inquiries

Hospitality Support:

• Support the execution of Lucas Oil hospitality events, including VIP experiences, events, games, etc.
• Help manage RSVP lists, coordinate event materials, and assist with setup and check-in
• Ensure all guests receive a polished, branded experience

Marketing Utility & Department Support:

• Assist in the coordination of promotional items, apparel, and branded materials for events and partners
• Support employee event planning (holiday parties, summer gatherings, etc.)
• Help compile recaps and reports post-events
• Provide general administrative and utility support to the brand experience team

Requirements

Skills/Qualifications:

• Bachelor’s degree in marketing, Communications, Sports Management, or related field (or relevant work experience)
• 1–2 years of experience in marketing (internships or part-time experience considered)
• Strong organizational and time management skills
• Highly organized and detail-oriented
• Excellent written and verbal communication
• Proficient in Microsoft Office; experience with ticketing platforms is a plus
• Passion for events, entertainment, and live experiences

Physical Requirements 

• Must lift up to 50 lbs
• Ability to work some evenings and weekends for events
• Ability to lift and set up event equipment
• Ability to drive event activations vehicles