Marketing Specialist II

Key Responsibilities 

Magazine Distribution & Circulation 

• Maintain magazine distribution databases, mailing lists, and shipment records for each issue. 

• Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up. 

• Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates. 

• Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations. 

• Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning. 

Distributor & Customer Communications 

• Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups. 

• Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities. 

• Support distributor recommendation programs and help route editorial submissions to the appropriate internal team members. 

• Draft professional outreach to distributors, contributors, and external partners that reflects the TLK brand voice. 

Editorial Coordination 

• Track editorial recommendations, project submissions, and potential story leads from distributors and trade partners. 

• Maintain content tracking documents, project databases, and editorial planning support materials. 

• Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials during production cycles. 

• Coordinate follow-up with internal stakeholders to keep issue-related tasks moving forward. 

Administrative & Production Support 

• Submit and track magazine-related invoices, line items, and supporting documentation as needed. 

• Manage recurring forms, task reminders, file organization, and schedule support for the TLK team. 

• Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination. 

• Support production timelines, vendor communication, and process documentation for repeatable workflows.