MATERIALS ANALYST (On-Site)

The Materials Analyst drives supply chain excellence through the strategic maintenance, administration, and optimization of the MEDITECH Materials Management (MM) system across Gila Regional Medical Centers Health System. Acting as the department’s data champion, this role oversees system-wide inventory integrity, leads complex reconciliation workflows, resolves purchasing/invoicing discrepancies, and delivers actionable operational reporting. Reporting directly to the Director of Materials Management, the Materials Analyst serves as a vital cross-functional resource, collaborating with clinical teams, finance, and external vendors to eliminate supply chain disruptions and identify cost-saving efficiencies. 

Essential Functions:

MEDITECH MM Administration & System Integrity

• Own the facility item master database, meticulously maintaining and updating records, pricing tiers, and vendor catalogs to prevent downstream procurement errors across all network sites.
• Audit data pathways continuously to identify, troubleshoot, and correct system discrepancies, ensuring a single source of truth for supply chain metrics.
• Provide tier-1 system support and technical guidance to departmental users, troubleshooting MM-related access, ordering, or workflow issues.
• Collaborate with IT and leadership during system upgrades, testing setup configurations, and implementing software patches.

Advanced Inventory Management & Control

• Execute data-driven inventory analysis, evaluating stock turns, lead times, and safety stock thresholds to optimize replenishment parameters across multiple stockrooms and clinical areas.  
• Investigate root causes of system-wide inventory variances, implementing corrective actions to mitigate future shrinkage and discrepancies.
• Orchestrate inventory cycle counts and annual physical counts, ensuring strict financial reconciliation and audit readiness.
• Monitor critical clinical supply levels, proactively managing network backorders and identifying alternative substitutes to protect patient care continuity.

Procurement & Vendor Discrepancy Resolution

• Manage open purchase orders proactively, monitoring milestones, expediting delayed shipments, and maintaining accurate delivery ETAs.
• Resolve complex match exceptions, bridging discrepancies across purchase orders, receiving logs, and vendor invoices to facilitate timely accounts payable processing.
• Serve as a primary vendor liaison, managing communications regarding performance KPIs, order accuracy, returns, and credit tracking.

Analytics, Reporting & Process Improvement

• Extract and bridge system data using advanced data tools to generate routine dashboards and high-priority ad hoc reports for the Director of Supply Chain and senior leadership.
• Analyze purchasing behaviors and supply trends to identify waste, evaluate clinical product utilization, and uncover cost-saving opportunities.
• Champion standardization initiatives, driving clinical product alignment across all facility sites to leverage bulk pricing discounts.
•  Refine operational workflows, drafting standard operating procedures (SOPs) and conducting training sessions to elevate the team's system proficiency.

Compliance & Project Support

• Support internal and external audits, supplying accurate inventory valuations, tracking logs, and compliance documentation.
• Participate in strategic supply chain projects, including warehouse reconfigurations, EDI implementations, or capital equipment integrations.
• Additional duties as assigned 

Education & Training Requirements:

•   Bachelor’s or Associate degree in Supply Chain Management, Business Administration, Finance, Healthcare Administration, or a closely related field preferred.
• Valid NM Driver’s license & a clean driving record Required   
• Minimum of 2 years of experience in healthcare materials management, purchasing, inventory control, or supply chain finance.
• Direct, hands-on experience with MEDITECH MM (Materials Management) or a comparable healthcare ERP system (e.g., Lawson, Infor, Workday) is highly preferred.
• Advanced proficiency in Microsoft Excel (including Power Query, Pivot Tables, and XLOOKUP) and familiarity with data visualization tools (e.g., Power BI, Tableau) to parse large datasets.
• Strong analytical mindset with proven success in diagnosing database issues, calculating inventory variances, and presenting data to leadership.  
• Excellent communication and negotiation skills, capable of interfacing professionally with clinical staff, hospital executives, and vendor representatives.