Materials & Quarry Administrator

The Material Manager is responsible for managing the availability, movement, and utilization of raw and block materials across quarry and manufacturing operations. This role partners closely with Quarry, Manufacturing, and Sales leadership to ensure internal production needs and external customer demands are met efficiently and safely.

Scope of Responsibility

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  Ensure safe, efficient, and organized block movement practices across all yards and facilities

  
  


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  Maintain compliance with Polycor policies, safety standards, and operational procedures

  
  


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  Work extended hours (40+ per week), including overtime and weekends as business needs require

  
  


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  Communicate effectively with internal teams, leadership, and customers

  
  


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  Operate effectively in both operational and sales-driven environments

  
  


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  Utilize and understand multiple manufacturing, planning, and inventory systems

  
  


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  Serve as a key liaison between Quarry, Manufacturing, Logistics, and Sales teams

  
  

Key Responsibilities

Material Management

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  Plan and manage material flow to production plants to support weekly production schedules

  
  


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  Coordinate trucking capacity, routing, and timing with contracted transportation partners

  
  


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  Collaborate with the Block Procurement team to align on current demand, constraints, and priorities

  
  


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  Partner with Production Planning to balance supply availability with manufacturing needs

  
  


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  Prepare and deliver:

  
  
  
  
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    Weekly material reports for quarry planning meetings

    
    
  
  
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    Weekly material availability reports for sales teams

    
    
  
  
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    Monthly material outlook reports for Monthly Business Reviews (MBR) and gap analysis

    
    
  
  
  
  


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  Manage material reserves, including:

  
  
  
  
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    Silver Buff aging reserves

    
    
  
  
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    Winter sales inventory reserves

    
    
  
  
  
  

Inventory Control

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  Develop and implement standardized inventory process flows for each block yard

  
  


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  Execute monthly inventory cycle counts

  
  


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  Lead the annual physical block inventory count

  
  


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  Maintain accurate inventory records and reconcile discrepancies

  
  

Sales Coordination & Customer Support

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  Lead local block sales efforts and support external block customers

  
  


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  Work with direct reports to visit local block customers and understand project requirements

  
  


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  Coordinate material availability to support customer project timelines

  
  


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  Assist with material sampling for strategic or high-value projects

  
  


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  Apply creative and practical solutions when managing customer credit requests

  
  

Knowledge, Skills & Experience

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  Associate degree or technical degree required; equivalent experience considered

  
  


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  Minimum of 3–5 years of experience in the natural stone industry

  
  


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  Strong understanding of limestone block grading and material characteristics

  
  


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  Demonstrated experience in inventory control systems and processes

  
  


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  Manufacturing or quarry experience with a continuous improvement mindset

  
  


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  Proficiency in:

  
  
  
  
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    Microsoft Dynamics AX

    
    
  
  
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    Microsoft Excel

    
    
  
  
  
  


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  High level of computer literacy and comfort working across multiple systems

  
  


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  Strong organizational, analytical, and communication skills